Financial Administrator

1 day ago

Leatherhead, Surrey, United Kingdom Specialist Recruit Full time
Job Title: Finance Officer

Specialist Recruit is seeking a highly skilled Finance Officer to join our team. As a key member of our finance department, you will be responsible for managing all financial aspects of our operations.

Main Responsibilities:
  • Assist the Head of Finance in the production of monthly management accounts and schedules for the annual statutory audit;
  • Liaise with statutory auditors to provide supporting information as required;
  • Prepare, distribute, and support monthly budget reports for budget holders;
  • Administer and maintain the Billing Ledger, including posting of fees and extra charges, preparation and production of fees invoices, and recording changes to billing ledger account profiles;
  • Reconcile pupil information to ensure the accuracy of the billing process;
  • Issue termly bills and ensure timely payment receipt;
  • Provide the COO with weekly reports on outstanding fees and lead the collection of outstanding fees;
  • Investigate and respond to parent queries in a timely manner;
  • Primary point of liaison with School Fee Plan regarding new credit requests and parent account queries;
  • Prepare fees in advance calculations as requested and issue information to parents;
  • Maintain the Fees in Advance register;
  • Work in partnership with the Admissions team, providing them with details of deposits and scholarship payments received;
  • Maintain the deposit spreadsheet and reconcile iSAMS and iFinance deposit figures;
  • Reconcile balance sheet control accounts, including debtors and creditors ledgers, parental deposits, House charity collections, and payroll/tax balances;
  • Prepare quarterly VAT returns in the event of VAT becoming chargeable on school fees;
  • Maintain spreadsheets for bursaries, scholarships, and other fee remissions, ensuring all fee remission is captured on termly bills;
  • Monthly reconcile investment income, card machine takings, and direct debit donation income;
  • Maintain and update the Fixed Asset Register;
  • Review and advise on the financial element of school trips;
  • Manage the School's prepaid Caxton Card account, ensuring Trip Leaders have been issued with a Caxton card with sufficient funds for the trip, and upon return, ensure the card is returned to finance and all receipts have been uploaded to the App or scanned;
  • Update the trip income and expenditure spreadsheet monthly, including posting of income and expenditure from Evolve and Caxton, to enable accurate review of trip balances and arrange for refunds to parents via billing;
  • Ensure compliance with anti-bribery and corruption legislation, money laundering regulations, and associated KYC and sanctions lists;
Requirements:
  • Qualified by experience or an accounting qualification (ACA, ACCA, CIMA, CIPFA, or equivalent);
  • High-level knowledge and use of Microsoft Office, Management Information Systems;
  • Strong analytical and problem-solving skills;
Skills:
  • Excellent interpersonal skills;
  • Team player, ability to collaborate with individuals and teams across all areas of the school;
  • Ability to develop and maintain relationships with both parents and staff;
  • Experience of working in a charity/school/not-for-profit accounting statutory function;
  • A high degree of personal integrity; trustworthy and reliable, able to deal with confidential information on a routine basis in a totally discrete manner;

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