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Events Coordinator

1 month ago

London, Greater London, United Kingdom Vistage Worldwide, Inc Full time

Event Operations Manager

At Vistage Worldwide, Inc, we are seeking an experienced Event Operations Manager to join our team. As an Event Operations Manager, you will be responsible for the planning and execution of high-quality events for CEOs, enhancing member value, acquisition, retention, and brand awareness.

Key Responsibilities:

  • Organise and execute virtual and in-person events, including Vistage Executive Summits, National Conferences, CEO Climb events, and Experience Vistage events.
  • Source and contract venues, liaising with our US legal team, manage logistics, and oversee AV production.
  • Ensure seamless pre-event and post-event coordination.
  • Partner with AV companies to adapt events to virtual formats as needed.

Event Execution:

  • Manage all event logistics, including travel, accommodation, catering, and signage.
  • Coordinate on-site inspections and quality assurance for new venues.
  • Ensure effective on-site execution and team briefing.
  • Liaise with keynote speakers to ensure they are fully prepared for delivering outstanding sessions.

Marketing & Communication:

  • Update and publish event pages on the UK website and MyVistage.
  • Deliver pre and post-event event communications and manage event recordings.
  • Prepare and distribute event invitations and promotional materials.
  • Track event registrations and enhance marketing efforts as needed.

Event Reporting & Budgeting:

  • Create and maintain event reports, dashboards, and budgets.
  • Monitor event spend and ensure timely financial processes.
  • Use event management systems (CVent, Salesforce) for data collection and reporting.

Qualifications:

  • 5+ years of event management with a proven track record.
  • Budget management and financial process knowledge.
  • Experience with AV and virtual event platforms (Zoom, GoToWebinar).

Key Attributes:

  • Proactive, detail-oriented, and able to handle pressure.
  • Strong problem-solving and logistical skills.
  • Ability to work both independently and as part of a team.
  • Reliable, trustworthy, and holding a full clean driving license.