Senior Officers Support Specialist

4 weeks ago

City of London, United Kingdom Merrifield Consultants Full time
Job Title: Senior Officers Support Executive

Merrifield Consultants is delighted to partner with an International Legal Membership Organisation to recruit a Senior Officers Support Executive.

Job Summary:

This role involves providing comprehensive administrative and executive support to the Executive Officers, including the President, Vice-President, and Secretary-General.

Key Responsibilities:
  • Provide administrative and executive support to the Executive Officers, including drafting agendas, scheduling meetings, and taking minutes.
  • Prepare and update the Officers' annual travel calendar to ensure key conferences and events are attended by an Officer.
  • Create Annual Conference and Mid-Year meeting schedules for President, Vice-President, and Secretary General.
  • Attend President's Annual and Mid-Year Conference meetings and take minutes.
  • Monitor expenditure and process reimbursements, providing quarterly financial reports.
  • Draft Management Board/Council reports for President, including conference welcome messages and the President's Annual Report.
  • Liaise with internal teams and external legal associations to maintain relationships and ensure smooth operations.
  • Coordinate and manage ad-hoc activities initiated by the Vice-Presidents and Secretary General.
Requirements:
  • Minimum 4 years' experience dealing with high-level meetings.
  • Experience in providing secretariat support to external committees.
  • Experience in setting agendas and minute-taking.
  • Conference planning and coordination.
  • Previous experience in a professional, confidential working environment.
  • Ability to work autonomously.
  • Excellent written and verbal English skills.
  • Proficiency in Microsoft Office suite, Word, PowerPoint, Excel, and Teams/Zoom.
  • Strong adherence to processes and established protocols.
  • Excellent organisational and multitasking abilities.
  • Professionalism, discretion, and strong interpersonal skills.
  • Adaptability and resilience.
What We Offer:

Able to travel internationally, to mid-year (5 days) and annual conference (10 days). If you have strong organisational, communication, and multitasking skills and can manage high-level administrative functions, we encourage you to apply.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender.

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