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Document Controller

1 month ago

Thame, Oxfordshire, United Kingdom United Living Group Full time
Job Title: Document Controller

At United Living Group, we are seeking a highly skilled Document Controller to join our team. As a Document Controller, you will be responsible for ensuring the accuracy, integrity, and security of all project documentation.

The successful candidate will have a minimum of 5+ years of experience as a Document Controller, with a strong background in the construction industry and experience working on construction sites. They will also have extensive knowledge and experience with Electronic Document Management Systems, MS Office Suite, Adobe, and PowerPoint.

The ideal candidate will be highly organized, process-driven, and able to work independently and as part of a team. They will also have excellent communication skills, both written and verbal, and be able to prioritize workload, work under pressure, and meet deadlines.

Key Responsibilities:

  • Ensure high standard of Quality Assurance for all project documentation
  • Ensure the accuracy, integrity, and security of all project documentation
  • Registering received information within EDMS where required
  • Revision and Status control of all project documentation
  • Maintain and ensure integrity, accuracy, quality, security of Electronic Documents
  • Maintain and ensure integrity, accuracy & Quality of Document Registers
  • Maintain and ensure integrity and accuracy of Electronic and Master Hardcopy (Where required) of documents
  • Effectively manage the flow of Project Information and Maintain Document Distribution lists
  • Monitor & Manage Workflows process for Consultants / Design Team Documentation
  • Ensure full auditability & Traceability of Design Coordination process for Consultants / Design Team in order to fulfil all Golden thread obligations
  • Monitor & Manage Workflows process for Review & Status of Sub Contractor / Supplier Documentation
  • Ensure full auditability & Traceability of approval process for Sub Contractor / Supplier Documentation in order to fulfil all Golden thread obligations
  • Monitor & Manage Workflows process for Client / Employers Agent
  • Manage and Maintain Project Directory within EDMS
  • Generate Reports within EDMS for project as required
  • Accurate Retrieval of information
  • Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required
  • Assist with other projects and duties as required
  • Promote Process, Systems and Service
  • Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS
  • Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations
  • Collaborate with Quality team and Assist in Defects and Inspections on Field
  • Provide assistance & Support to Lead Document Controller
  • Regular Weekly reporting on Status of Documents in Document Register, Chase originators where required
  • Carry out Regular Project Audits to ensure we maintain Quality and Project Health

Requirements:

  • Minimum of 5+ years experience as a Document Controller
  • Construction industry background and experience of working on a construction site environment
  • Experience in monitoring various document control processes and assurance
  • Extensive knowledge and experience with Electronic Document Management Systems, MS Office Suite, Adobe, and PowerPoint
  • A minimum of 5 years Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential
  • Must be Customer / Client / Project focused with Excellent Oral and Written Communication Skills
  • Excellent attention to detail and accuracy, and able to work with high volume and large variety of documents
  • Highly organised and Process driven
  • Familiarity with relevant industry standards and regulations, including ISO 9001. ISO:19650
  • Able to Work independently and in a team environment
  • Able to Prioritise workload, work under pressure and within specified deadlines
  • Self-Motivating and Self-Auditing and have High Quality Standards
  • Must have experience with Sub Contractor & Supplier Approval Processes

What We Offer:

  • Competitive salary with great benefits that recognize your expertise
  • The chance to lead high-impact projects that shape communities and infrastructure
  • A dynamic role with clear career progression in a company that's growing fast

We are committed to providing a supportive and collaborative work environment that allows our employees to thrive. If you are a motivated and experienced Document Controller looking for a new challenge, please apply today.