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Executive Assistant

2 months ago

Altrincham, Trafford, United Kingdom Page Personnel Finance Full time

Job Summary

The Head's Personal Assistant will be an integral part of the team, providing essential support to the Head and the wider team. This role requires a meticulous individual with excellent organisational skills and a strong sense of responsibility.

About the Organisation

The employer is a respected Not For Profit organisation based in the finance sector. The organisation has a reputation for delivering high-quality services and promoting a culture of learning, growth, and inclusivity.

Key Responsibilities

  • Offer comprehensive administrative support to the Head, ensuring seamless day-to-day operations.
  • Prepare agendas, take notes, and prepare and distribute minutes of meetings efficiently.
  • Manage schedules, appointments, and meetings, ensuring timely and effective communication.
  • Handle correspondence and communication, maintaining a professional and courteous tone.
  • Assist in the planning and organisation of events, conferences, and meetings.
  • Maintain and update records and databases, ensuring accuracy and confidentiality.
  • Liaise with other departments and external organisations, building strong relationships and networks.
  • Prepare reports and presentations as required, presenting data in a clear and concise manner.
  • Contribute to the smooth running of the department, providing support and guidance as needed.

Requirements

  • A sound understanding of administrative procedures and systems, with a focus on efficiency and productivity.
  • Excellent organisational and time management skills, with the ability to prioritise tasks and manage multiple projects.
  • Strong communication skills, both written and verbal, with the ability to build rapport with colleagues and stakeholders.
  • Proficiency in Microsoft Office Suite, with a focus on Excel, Word, and PowerPoint.
  • A proactive approach and the ability to work independently, with minimal supervision.
  • A high level of discretion and confidentiality, with a focus on maintaining confidentiality and protecting sensitive information.
  • A commitment to the values of the Not For Profit sector, with a focus on social responsibility and community engagement.

What We Offer

  • A competitive hourly rate, including holiday pay.
  • A temporary position with potential for extension, offering opportunities for growth and development.
  • An immediate start, with the opportunity to make a meaningful contribution to the team.
  • Free car parking on site, with easy access to public transportation.
  • A supportive and inclusive work culture, with a focus on employee well-being and satisfaction.
  • The opportunity to contribute to a respected Not For Profit organisation, making a positive impact on the community.