Office Coordinator

2 weeks ago

London, Greater London, United Kingdom Bjarke Ingels Group Full time
Job Title: Front Office Coordinator

Bjarke Ingels Group (BIG) is seeking a highly organized and service-minded Front Office Coordinator to join our London office.

As a Front Office Coordinator, you will play a vital role in maintaining the daily operations of our office, ensuring a welcoming and inspiring environment for our staff and visitors. Your primary responsibilities will include:

  • Welcoming and entertaining all office visitors and clients.
  • Covering the front desk during business hours, being the first and last point of contact for all staff and visitors.
  • Ensuring the office is presentable, inviting, and inspiring.
  • Monitoring and actioning the LON email, answering the office phone with warmth and professionalism.
  • Distributing incoming mail and arranging courier and model deliveries.
  • Overseeing schedules and coordinating meetings for the office, ensuring the meeting rooms are always booked, prepared, and cleaned.
  • Organising travel arrangements and visa bookings according to the company travel policy.
  • Providing Office & Community Manager support with office parties and other office events.
  • Supporting the Office & Community Manager with ad-hoc tasks.
  • Acting as a Fire Marshal and First Aid officer in the office.

This is a dynamic role that requires a proactive, hands-on, and service-minded individual who is able to multitask, prioritize, and work effectively in a fast-paced environment. If you enjoy a busy and creative environment with many personalities, we encourage you to apply.

Requirements:

  • Fluency in English.
  • Mid-level experience in an administrative, client-facing, front-of-house reception role.
  • Experience with international travel bookings and obtaining visas.
  • Thorough knowledge of the Microsoft Package and Outlook.
  • Organized, structured, and meticulous with an eye for detail.
  • Calm, focused, and capable of multitasking and prioritizing independently.
  • Service-minded, positive, and trustworthy.
  • Ambitious, hands-on, and proactive with a sense of urgency.
  • Excellent interpersonal and written communication skills.
  • Enjoys a busy and creative environment with many personalities.

We are an equal opportunities employer and welcome applications from all qualified candidates.

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