Rota Coordinator

2 weeks ago

London, Greater London, United Kingdom hVIVO Full time

About the Role

hVIVO is seeking a highly skilled and experienced Clinical Operations Specialist to join our team. As a key member of our operations team, you will be responsible for ensuring that all clinical sites are appropriately staffed and that our medical, nursing, and ancillary rota is managed effectively.

Key Responsibilities

  • Manage the Clinical Operations monthly rota, ensuring it is created and released according to hSITE rota standards.
  • Adhere to ICH/GCP and best practice at all times.
  • Collaborate and communicate with Clinical Operations Team and hSite project teams to determine resourcing requirements.
  • Input into hSite quarterly operational resourcing forecast for hVIVO, considering all areas within the business and their needs during the process.
  • Manage the hVIVO working bank database, ensuring all staff receive appropriate communication and documentation.
  • Work with hSITE study project teams to ensure appropriate staffing requirements, identifying and implementing possible efficiencies and maximizing resource utilization.
  • Manage the internal Resource Scheduling system, delegating as appropriate, building new study schedules into the system, and managing staffing levels throughout live studies.
  • Ensure Clinical Operations staff receive required documentation to perform their daily duties.
  • Train new starters to the Clinical Resource Team in resourcing activities when applicable.
  • Coordinate the 24-hour emergency on-call rota for Medical personnel within hSITE, liaising with external providers over calls received and delegating monthly checks on the service.
  • Delegate the testing of the Clinical Operations Emergency Bleep System in-line with hVIVO SOP's and OI's and maintain appropriate documentation.

Requirements

  • Demonstrated effective communication skills.
  • Demonstrated good organizational and planning skills.
  • Ability to prioritize own workload and use initiative.
  • Ability to work with minimum supervision.
  • Demonstrated good time management skills.
  • Ability to identify opportunities for improvement.
  • Willingness to learn additional skills.
  • Ability to work with a degree of flexibility.
  • Demonstrated understanding of ethical practice and confidentiality.
  • Excellent computer skills with good working knowledge of a range of software packages.
  • Ability to work efficiently and effectively in a matrix environment.
  • Relevant experience in a similar role in a Clinical Research or Healthcare Provision environment.

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