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Financial Assistant
2 months ago
We are seeking an experienced Assistant Accountant to join our team at EA First in Middlesborough. As an Assistant Accountant, you will play a key role in supporting the wider team with financial operations, including purchase ledger, sales ledger, and bank responsibilities.
Key ResponsibilitiesPurchase Ledger- Transition Management: Lead the migration of invoices and orders, liaising with suppliers to update relevant details.
- Order Processing: Manage and process purchase orders as needed.
- Supplier Communication: Send approved purchase orders to suppliers when necessary.
- Invoice Registration: Accurately register purchase invoices against approved purchase orders, following established financial procedures.
- Invoice Discrepancies: Investigate and resolve invoices that do not match approved purchase orders.
- Prepayment Identification: Identify purchase invoices requiring prepayment and notify management prior to processing.
- Query Resolution: Professionally and efficiently address queries from suppliers and stakeholders.
- Order Review: Regularly review open purchase orders, investigating and resolving any that have been open for over 30 days.
- Supplier Reconciliation: Reconcile supplier statements with their respective accounts on the creditors ledger.
- Credit Card Management: Process credit card transactions and payments.
- Expense Processing: Handle staff expense claims, ensuring compliance with the staff expenses policy.
- Supplier Setup: Request the setup of new suppliers, providing accurate and verified supplier information.
- Invoice Preparation: Prepare sales invoices as instructed by management.
- Transaction Posting: Record cash receipts and payments as required.
- Process Improvement: Assist in identifying and implementing changes to improve process efficiencies.
- Audit Support: Support internal and external audits as directed.
- Confidentiality: Maintain strict confidentiality regarding business matters and ensure sensitive information is protected.
ESSENTIAL – AAT qualifications to level 3, 4 or fully qualified
ESSENTIAL – Current experience working within an assistant accountant or equivalent capacity
ESSENTIAL - Proficient in performing various tasks that require applying financial rules and procedures, along with operating IT systems, including spreadsheets and finance software.
ESSENTIAL - Knowledgeable about the Data Protection Act 1998 and GDPR, ensuring that all administrative and financial processes adhere to security, accuracy, and relevance standards for personal data.
