Freight Forwarding Coordinator

3 weeks ago

Slough, Slough, United Kingdom First Choice Staff Full time
Job Title: Shipping Assistant/Administrator

We are seeking a highly organized and detail-oriented Shipping Assistant/Administrator to join our team at First Choice Staff. As a key member of our logistics team, you will be responsible for providing administrative support and coordinating shipping activities.

Key Responsibilities:
  • Support the coordination and operations teams with a range of administration tasks
  • Answer all incoming calls promptly and courteously, directing to the relevant person and/or taking messages
  • Keep accurate and up-to-date records on our Freight Management System
  • Daily filing and periodic archiving
  • Learning and assisting in all aspects of shipping fine art and antiques, arranging collections and deliveries from one destination to another, both domestic and international
  • Learning and assisting in shipping via air freight, sea freight and road freight
  • Raising files and preparing and processing all import and export documentation and the booking of the chosen method of transportation
  • Efficiently handling all types of paperwork (which may include bills of lading, labelling, timesheets and detailed condition reports with photos)
  • Communication with our clients, guiding them through the process of art shipping of their artefacts from different locations (art professionals, collectors and transport companies etc)
  • Providing certificates of shipment to clients
  • Liaising with the warehouse on incoming/outgoing activities
  • Invoicing: ensuring invoices are raised accurately and on time, as the job file requires
  • Manage a number of jobs simultaneously including the timely booking of internal and external services e.g. transport, case making, freight etc.
Requirements:
  • 6 months + Freight Forwarding experience
  • Attention to detail, literate and numerate
  • Good computing skills, ability to use Word and Excel
  • Excellent written and verbal communication skills
  • Enthusiasm and self-motivation
  • A keenness to learn and progress as the company grows
  • Proactive attitude and willingness to take on responsibility
  • Personable, friendly, helpful and positive
  • The ability to be a team player and take ownership of assigned tasks

Car Driver preferred due to location. Monday to Friday 9am-5.30pm. Salary depends on experience.

If you do not hear from us within 7 days, your application has been unsuccessful.

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