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Administrative Assistant

2 months ago

Chorley, Lancashire, United Kingdom Polaris Community Full time
About Us

Polaris Community is a leading organization in the children's services sector, dedicated to making a positive difference in the lives of looked-after children.

Our company was founded in 1994 by a former foster parent and social worker, with a passion for delivering high-quality fostering services.

Job Summary

We are seeking an enthusiastic and reliable Administrator to join our team in our Chorley office.

The successful candidate will be responsible for undertaking a wide range of administrative tasks, including:

  • Providing administrative support to the Region and wider Hub
  • Coordinating and sourcing staff and foster parent training
  • Organizing meetings and events
  • Completing monthly tasks according to deadlines
  • Recording essential company information on our database (CHARMS)
  • Acting as the first point of contact for customers and portraying a positive, professional image of the organization
  • Understanding and following unique processes relating to compliance
Key Responsibilities

The successful candidate will be responsible for:

  • Undertaking a wide range of administrative tasks using keyboard, office 365, Teams, and strong IT skills
  • Acting as admin support for the Region and wider Hub
  • Coordinating and sourcing appropriate staff and foster parent training
  • Organizing and coordinating meetings and events
  • Completing monthly tasks according to deadlines
  • Recording essential company information to third parties on our database (CHARMS)
  • Acting as the first point of contact for customers and portraying a positive, professional image of the organization
  • Understanding and following unique processes relating to compliance
  • Note/Minute taking at meetings where appropriate
  • Covering reception duties
  • Some travel within the region
Requirements

To be successful in this role, you will need:

  • Previous administrative experience
  • Solid educational background to include GCSE Grade C (or equivalent) in English and Mathematics
  • Ability to evidence an understanding of the use of IT and electronic communications, including Microsoft Office to an intermediate level
  • Good knowledge of administrative systems and processes
  • Effective communication skills
  • Ability to work under pressure and handle changing priorities
  • Administration qualification or equivalent