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Administrative Assistant

2 months ago

Manchester, United Kingdom NHS Jobs Full time
Job Summary

We are seeking a highly organized and detail-oriented Scheduling Coordinator to join our SACT team. As a key member of our administrative team, you will be responsible for coordinating meetings, managing diaries, and providing exceptional customer service to our patients and colleagues.

Key Responsibilities
  • Meeting Coordination: Schedule meetings to fit with other standing diary commitments and attend relevant SACT and divisional level meetings to take minutes and prepare documents appropriately for distribution.
  • Diary Management: Organize and plan diaries to ensure efficient use of time and resources.
  • Communication: Provide effective communication with other departments and external agencies, ensuring seamless collaboration and information sharing.
  • Customer Service: Deal professionally with all telephone calls from relatives and patients, maintaining patient confidentiality and providing empathetic support when needed.
  • Office Management: Ensure that office supplies are adequate and maintained, and items are ordered for the SACT treatment floor when requested.
  • Compliance: Comply with audit requests for information and maintain accurate records.
  • Team Support: Provide cover for colleagues across the division in times of sickness and annual leave, demonstrating a commitment to teamwork and flexibility.
Requirements

To be successful in this role, you will need to demonstrate excellent organizational skills, attention to detail, and effective communication skills. You will also need to be able to work independently and as part of a team, with a strong commitment to maintaining patient confidentiality and upholding the values of the NHS.