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Business Operations Coordinator

1 month ago

Lincoln, United Kingdom Talent Finder Jobs Full time

Job Summary

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Talent Finder Jobs. As an Administrative Support Specialist, you will provide essential support to our Financial Department, including managing the purchase ledger and taking on administrative duties to ensure the smooth operation of the office.

Key Responsibilities

  • Manage the purchase ledger, including posting POs and handling queries
  • Coordinate hotel bookings, flights, and ground transportation for the Sales Team
  • Track and manage expenses related to travel, office supplies, and maintenance
  • Monitor and maintain inventory of office supplies, including stationery and canteen supplies
  • Ensure office equipment, such as printers and the coffee machine, are well-maintained and fully operational
  • Assist in maintaining and organizing the company's digital filing systems
  • Support database management, ensuring all data is updated, accurate, and securely stored
  • Manage employee leave and holiday schedules and sickness
  • Coordinate with external maintenance and facilities providers to ensure the office is well-maintained
  • Handle incoming and outgoing correspondence, ensuring timely responses and appropriate distribution

Requirements

  • High level of numeracy with excellent attention to detail
  • Proven experience in a similar role is preferred
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite and accounting software, preferably Sage
  • Excellent verbal and written communication skills
  • Ability to manage multiple tasks and work independently
  • A strong team player with problem-solving skills
  • Experience with HR software and digital filing systems
  • Familiarity with office equipment and facilities management