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School Administrator

2 months ago

Kingston upon Thames, Greater London, United Kingdom Reed Full time
About the Role

We are seeking an exceptional Administrative Professional to join our Senior Leadership Team as an Executive Assistant. This is a unique opportunity to be at the heart of educational excellence, supporting leaders who shape young minds.

Key Responsibilities
  • Provide effective administrative support to the Senior Leadership Team, including organizing meetings, appointments, and preparing necessary documentation.
  • Support school events, such as assemblies, services, and masses, by preparing presentations and setting up as required.
  • Offer hospitality to visitors and make travel arrangements and bookings for the Senior Leadership Team.
  • Act as a minute secretary for meetings and liaise with school staff and stakeholders with tact and diplomacy.
  • Handle public relations opportunities and maintain excellence in standards.
  • Serve as the first point of contact for matters concerning the headteacher.
  • Manage confidential secretarial, administration, and clerical duties, including the preparation of reports and documents.
  • Coordinate information for parents, including curriculum maps, and produce reports from school databases and spreadsheets.
  • Research and collate senior school admissions information and maintain records of year 6 leavers' destinations.
  • Liaise with the parent association and monitor communication feeds.
  • Provide cover for main office duties when required and track documentation templates for maintenance.
  • Coordinate the production and dispatch of pupil reports and administration for school events.
Requirements
  • Proven experience in an administrative role, preferably within an educational setting.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in ICT and office management software.
  • Ability to handle confidential information with discretion.
  • Experience in minute-taking and report writing.
  • Familiarity with school database systems such as SIMS is desirable.
What We Offer
  • Competitive salary
  • Membership of a pension scheme, life insurance, and other wellbeing benefits
  • Car parking on site
  • Free lunches