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Financial Operations Assistant

2 months ago

Exeter, Devon, United Kingdom Adecco Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Operations Assistant to join our team at Adecco. As a key member of our finance department, you will be responsible for performing central purchasing and exchequer activities, including sourcing goods and services, processing payments and receipts, and maintaining accurate financial records.

Key Responsibilities
  • Liaise with suppliers and customers to administer stocks and orders, and to agree and challenge purchase requests.
  • Check and process all invoices received, including claims from the public, and ensure accurate recording of payments and receipts.
  • Administer receipt of goods inwards, including storage and distribution, and ensure all relevant items are added to the Force inventory.
  • Raise sales invoices, monitor and maintain a record of outstanding monies owed, and produce a current working debtor report.
  • Undertake cash collections from localised facilities and subsequent banking of monies.
  • Manage the Imprest account, reconcile the cash float, bank statement and claims, and arrange transfers to top up the account.
  • Process urgent payments, international payments, treasury management investment payments, and internal account transfers.
  • Respond to Freedom of Information requests regarding Exchequer area of business.
  • Assist with audits carried out by Audit Commission and Internal Force Audit.
  • Monitor and maintain records for any purchases made on individual issued credit cards and to reconcile with monthly statements.
Requirements
  • Excellent interpersonal and communication skills, and a commitment to customer service.
  • Demonstrable good administrative skills together with evidence of a previous record of high standards of accuracy in a financial context.
  • Ability to organize own time and to plan and carry out activities in an orderly and structured way, ensuring deadlines are met.
  • Ability to deal with incoming correspondence, incoming payments, and to analyze information, maintaining accurate daily records.
  • Able to evidence good computer skills, and experience in using software packages including spreadsheets and word processing.
  • Evidence of previous positions of trust and responsibility, specifically in relation to purchasing or finance generally.