Corporate Services Assistant

2 weeks ago


Birmingham, Birmingham, United Kingdom Opus People Solutions Full time
Job Description

We are seeking a highly organized and detail-oriented Business and Corporate Services Assistant to join our team at Opus People Solutions. This role will provide vital operational and administrative support to ensure smooth day-to-day operations and deliver exceptional customer service in a fast-paced environment.

The successful candidate will possess strong administrative skills, a high level of IT proficiency, and the ability to work both independently and collaboratively.

Key Responsibilities
  • Reception Duties:
    • Provide front-of-house support, greeting visitors and handling queries via phone, email, and in person.
    • Take and relay messages accurately and promptly.
  • Meeting and Event Support:
    • Book meeting rooms and organize logistics for internal and external events, including catering and AV equipment.
    • Prepare meeting rooms with appropriate layouts, technical setups, and necessary materials.
    • Manage delegate registration and communicate effectively before, during, and after events.
    • Set up, host, and support virtual meetings and webinars using Microsoft Teams and Zoom.
  • Administrative Tasks:
    • Maintain filing systems and manage complex data accurately.
    • Provide routine management information as required.
    • Handle incoming/outgoing post and ensure office supplies are well-stocked.
    • Assist with financial administrative tasks in line with relevant procedures.
    • Maintain a clean and organized office environment.
  • Operational Support:
    • Support routine administrative tasks and business processes.
    • Identify and implement continuous improvements to enhance service delivery.
    • Open and close the office, following all safety and security protocols.
    Essential Experience and Skills
    • Strong IT proficiency, including Microsoft Teams, Zoom, and AV/conferencing tools.
    • Proven administrative experience with excellent communication skills.
    • Ability to liaise effectively with diverse stakeholders at all levels.
    • Experience in event coordination and delegate management is desirable.
    • Ability to work independently after initial training and support.


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