Corporate Services Assistant
2 weeks ago
We are seeking a highly organized and detail-oriented Business and Corporate Services Assistant to join our team at Opus People Solutions. This role will provide vital operational and administrative support to ensure smooth day-to-day operations and deliver exceptional customer service in a fast-paced environment.
The successful candidate will possess strong administrative skills, a high level of IT proficiency, and the ability to work both independently and collaboratively.
Key Responsibilities- Reception Duties:
- Provide front-of-house support, greeting visitors and handling queries via phone, email, and in person.
- Take and relay messages accurately and promptly.
- Meeting and Event Support:
- Book meeting rooms and organize logistics for internal and external events, including catering and AV equipment.
- Prepare meeting rooms with appropriate layouts, technical setups, and necessary materials.
- Manage delegate registration and communicate effectively before, during, and after events.
- Set up, host, and support virtual meetings and webinars using Microsoft Teams and Zoom.
- Administrative Tasks:
- Maintain filing systems and manage complex data accurately.
- Provide routine management information as required.
- Handle incoming/outgoing post and ensure office supplies are well-stocked.
- Assist with financial administrative tasks in line with relevant procedures.
- Maintain a clean and organized office environment.
- Operational Support:
- Support routine administrative tasks and business processes.
- Identify and implement continuous improvements to enhance service delivery.
- Open and close the office, following all safety and security protocols.
- Strong IT proficiency, including Microsoft Teams, Zoom, and AV/conferencing tools.
- Proven administrative experience with excellent communication skills.
- Ability to liaise effectively with diverse stakeholders at all levels.
- Experience in event coordination and delegate management is desirable.
- Ability to work independently after initial training and support.
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