Executive Support Specialist
2 weeks ago
As an Executive Support Specialist at Anderselite, you will provide high-level administrative support to our Directors and Senior Management Team. Your primary responsibility will be to manage the Regional Director's diary, coordinating internal and external meetings and ensuring efficient scheduling. You will also be responsible for preparing Board Reports and Contract Review reports on a monthly basis, ensuring accuracy and timeliness. Additionally, you will oversee the arrangements for meetings held at the Regional Office, handle Director(s)' expenses, and manage contract cleaners to maintain high cleanliness standards in the office. If you have excellent organizational skills, a keen eye for detail, and the ability to work in a fast-paced environment, we encourage you to apply for this exciting opportunity.
Key Responsibilities
- Executive Support: Provide support to Directors and Senior Management Team with day-to-day operations.
- Diary Management: Manage the Regional Director's diary, coordinating both internal and external meetings and ensuring all scheduling is efficient and effective.
- Report Preparation: Produce Board Reports and Contract Review reports on a monthly basis, ensuring accuracy and timeliness.
- Meeting Coordination: Book external meeting rooms for Directors and manage Solihull office meeting room bookings.
- Expense Processing: Handle the processing of Director(s)' expenses, ensuring timely submission and tracking.
- Facilities Management: Manage contract cleaners to maintain high cleanliness standards in the office.
- Liaise with the maintenance company for both planned and reactive maintenance tasks to ensure the smooth operation of the office.
- Reception Oversight: Ensure the smooth operation of the reception area.
- Office Supplies: Maintain adequate office supplies, including kitchenette supplies, stationery, PPE, and Kier-branded clothing, placing orders via the online portal as needed.
- IT Support: Assist with hardware and peripherals orders, support the onboarding of new starters, and perform other administrative tasks as required.
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