Budget Analyst and Financial Manager

2 days ago

Great Yarmouth, Norfolk, United Kingdom CELESTAR Full time

Job Description

The U.S. Department of State is the lead institution for American diplomacy, and the Secretary of State is the President's principal foreign policy advisor. The Department's mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.

The Bureau of International Narcotics and Law Enforcement Affairs (INL) keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

Key Responsibilities

  • Work closely with the Team Lead and the Division Chief in planning and implementing the execution of the Bureau's multi-billion-dollar budget, accounting, reconciliation, analysis, data review/data entry, and reporting from the financial systems in use.
  • Work closely with Budget Execution Division Chief, supervisors, team leads, and analysts as directed or necessary to assist with and provide execution support, including funds control processes for all INL programs.
  • Work closely with Budget Formulation analysts and Program Office representatives as necessary to support analysis and reporting of country program budgets, including the development and review of the status of multi-year appropriations and balances.
  • Advise on the development and implementation of appropriate systems of internal financial controls pertaining to all aspects of the apportionment, transfer, allotment, obligation, disbursement, and accounting of funds by the Bureau.
  • Perform analytical, forecasting, and interpretive functions for the management and control of resources and funds, track and control funds for programs supported by the Bureau.
  • Perform administrative and analytical duties related to the execution and review of the Bureau's budget for these programs, analyze and interpret OMB directives, as well as Departmental and other Federal laws, policies, procedures, and guidelines.
  • Work closely with senior program and project managers and contract and procurement specialists in EX, and with program officers throughout the Bureau, in order to ensure the proper execution of millions of dollars in appropriated funding for INL-supported programs and projects in various regions in the world.
  • Work closely with financial management personnel of the Department and other agencies in the Executive Branch and provide financial guidance to Embassy personnel in program countries and ensure compliance with Congressional and OMB requirements regarding management control practices.
  • Coordinate these activities with the Team Lead and with other financial management analysts when appropriate.
  • In conjunction with the Team Lead and other staff, perform studies and audits on control and use of funds to ensure appropriateness of obligations incurred and that resulting expenditures of funds are in accordance with pertinent laws, e.g. Foreign Assistance Act and other specific INL-related regulations. Make recommendations to improve the effectiveness and efficiency of these controls and their impact on the management of programs as required.
  • Provide financial guidance to program officers and project managers, as well as to staff in program countries, as appropriate. Provide advice and assistance to other staff members and senior managers on financial management and processing problems or issues.
  • Develop and/or recommend the modification of methods and techniques to resolve accounting or auditing problems and explain such changes to all staff members, and overseas posts when appropriate, to ensure their awareness of and familiarity with such procedures.
  • Assist in determining the status of fiscal year (FY) program and program development & support funds for the INL Bureau.
  • Assist in determining if funds are available for de-obligation and/or reclassification/reprogramming, as well as which identifying which obligations are available for either de-obligation or reclassification/reprogramming.
  • Assist in determining the type, country, purpose, and status of obligations, points of contact, and supporting documentation.
  • Create spreadsheets and/or databases for future reference and formulated use (X-LOOKUP and SUMIFS formulas cross-walking future reports to past reports).
  • Run reports for specific accounting data and FY; identify the benefiting country or program.
  • Assist in the development and maintenance of an audit-ready environment by conducting regular self-audits, identifying potential issues, and proactively addressing discrepancies to ensure a seamless audit experience.
  • Assist in the achievement of a 100% compliance rate with all documentation requirements outlined by auditors, ensuring that all supporting materials are organized, complete, and readily available for audit review.
  • Ensure all reports are submitted to auditors ahead of scheduled deadlines, maintaining a 95% on-time submission rate to facilitate thorough auditing processes and regulatory compliance.
  • Assist in the achievement and maintenance of a 98% accuracy rate in the submission of reports to auditors, minimizing errors and ensuring data integrity throughout the reporting process.
  • Create customized financial reports using the bureau financial reporting system.
  • Track, report, and analyze the bureau status of funds workbooks.
  • Monitor and report negative allotments and assist the Budget Analyst with identifying over-funded obligations.
  • Assist in determining the original funding to include, analyze and track approved apportionments, researching electronic or paper files, and coordinate with other Department offices to acquire necessary information.
  • Create a spreadsheet presentation, which provides beginning funding, amounts that have been obligated, expended, de-obligated, reclassified, reprogrammed, transferred, and remaining balances.
  • Respond in a timely manner to requests for information regarding the reconciliation of agreements, amendments, and reprogramming of funds and track all pertinent information relating to these activities in established Department-wide financial system and Excel spreadsheets.
  • Interact positively and work cooperatively with team members and points of contact to accomplish assigned work in a timely and efficient manner, to include taking proactive measures to improve the work environment and cultivate teamwork.
  • Obtain necessary clearances on all documents prior to signature.
  • Comply with all internal controls and procedures to protect organizational integrity and prevent unauthorized use or misappropriation of all classified and sensitive but unclassified material and equipment in assigned areas.
  • Report security violations/problems to the appropriate authority.

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