Compliance Coordinator

3 weeks ago


Milton Keynes, Milton Keynes, United Kingdom BGIS Full time

About BGIS

At BGIS, we are dedicated to providing exceptional service and compliance assurance to our clients. We are creating the Gateway, our shared service function in Milton Keynes, to support a new contract win and expand across our existing customer base.

About the Role

The Compliance Coordinator will play a critical role in managing building maintenance assets, validating planned preventative maintenance (PPM) activities, and reporting compliance performance. This role requires a meticulous approach, technical savvy, and the ability to liaise effectively with site teams and central technical support.

Key Responsibilities

  • Asset Management and CMMS Setup:
    • Ingest building maintenance assets into the Computerised Maintenance Management System (CMMS) in conjunction with the system SME.
    • Set up a planned maintenance schedule in accordance with SFG20 standards and contract service scope compliance.
    • Ensure accurate data entry and maintenance of asset information within the CMMS.
  • PPM Validation and Documentation:
    • Validate that PPM activities have been completed as scheduled.
    • Ensure all mandatory and statutory paperwork has been received, is correct, and appropriately filed.
    • Verify that any follow-on actions from PPM activities are documented and actioned.
  • Compliance Reporting:
    • Prepare and report on compliance performance, highlighting non-compliant actions and steps taken to resolve them.
    • Ensure reporting meets the requirements to discharge contractual responsibilities.
    • Generate regular compliance reports for senior management and clients.
  • Cross-Functional Liaison:
    • Site Teams: Collaborate with site teams to ensure accurate asset information and PPM scheduling.
    • Central Technical Support: Work closely with central technical support to resolve compliance issues and implement best practices.

Requirements

  • Education: Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field preferred.
  • Experience: Proven experience in asset management, data manipulation, and working knowledge of SFG20 and building service engineering.
  • Technical Skills:
    • Proficiency in using Excel and other data manipulation tools.
    • Experience with CMMS software.
    • Strong technical acumen and familiarity with building maintenance and engineering standards.
  • Soft Skills:
    • Excellent attention to detail and organisational skills.
    • Strong communication and interpersonal skills.
    • Ability to work collaboratively across teams and departments.

About BGIS

At BGIS, we believe that diversity and inclusion is a key business driver. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success.



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