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Bid Coordinator

1 month ago

Belfast, United Kingdom AECOM Full time

About the Role

We are seeking a highly skilled Bid Coordinator to join our team at AECOM. As a key member of our bid management team, you will be responsible for promoting a culture of collaboration, positivity, and success within our organization.

Key Responsibilities

  • Lead an effective bid team, identifying and briefing contributors from across the business and managing, motivating, and supporting them throughout the programme.
  • Support workshops and planning meetings, working with key proposal contributors to establish a clear win strategy and develop storyboard content.
  • Take accountability for and manage the compliance of the submission, overseeing reviews of the quality and commercial content and legal compliance.
  • Gain client intel from the strategy and growth/marketing/CAM teams and ensure that they are fully engaged.
  • Drive the process to research the client's aspirations and share this knowledge and intelligence with the team.
  • Implement a best practice approach and promote the use of AECOM's bidding processes and tools to enable capture managers to pursue bronze classified opportunities themselves, where a go/no-go has deemed appropriate.
  • Identify bid training requirements and develop the requirements for each bid in a clear and understandable way.
  • Manage and maintain version control for bid documents and issue them to the appropriate functions for response/review/signature in line with the bid programme.
  • Instill a culture where others share knowledge, insights, and learning, identifying and sharing lessons learned as inputs to the continuous improvement of the Major Pursuit Team and B+P UK&I Pursuits Team processes and tools.
  • Support the B+P UK&I Pursuits Team Lead to drive professionalism and efficiency in the team and on the bids on which they work.
  • Promote the development of (a) people and (b) the behaviour and culture necessary to win, including supporting junior colleagues to develop their bidding skills.
  • Train and guide teams to prepare for client interviews and presentations.
  • Active management of update of CVs (including thumbnail staff images) and subsequent upload to the B+P CV's area on the work winning hub.
  • Active management of the Irish pipeline to ensure opportunities are recorded, pursued, and maximised to support fee conversion and monthly sources of revenue analysis.

Requirements

We are looking for a highly experienced bid management professional with a minimum of 5 years' experience in bid management in similar market sectors/industry, with evidence of leading significant/strategic bids within Ireland and the UK.

Excellent verbal and written communication skills along with experience of managing multi-disciplinary proposals of a high strategic value are essential.

An eye for detail, not accepting second best, and taking personal pride and responsibility for all aspects within their control are also required.

A sound working knowledge of Microsoft Excel, Word, and PowerPoint and Adobe InDesign is necessary.

A flexible, but methodical approach to supporting bidding activities across Ireland and the UK is also required.

The ability to work professionally and collaboratively and build credibility with colleagues at all levels within the business is essential.

The ability to work collaboratively with internal clients and to tactfully, but effectively, pursue others for contributions as needed is also required.

The ability to work positively under pressure and deliver quality output to deadlines, inspiring team members to work effectively within the bid team, is necessary.

An experienced and efficient multi-tasker with knowledge of eTenders website is also required.

Qualifications

We are looking for a highly experienced bid management professional with the following qualifications and experience:

  • Microsoft Word, Excel, and PowerPoint.
  • A working knowledge of Adobe InDesign.
  • Desirable: APMP certification.

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design, and engineering to program and construction management.

On projects spanning transportation, buildings, water, new energy, and the environment, our public- and private-sector clients trust us to solve their most complex challenges.

Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity, and inclusion, and a commitment to environmental, social, and governance priorities.

AECOM is a Fortune 500 firm, and its Professional Services business had revenue of $14.4 billion in fiscal year 2023.

See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options.

Whether you're working from an AECOM office, remote location, or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit, and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds, and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits, and well-being programs to meet the diverse needs of our employees and their families.

We're the world's trusted global infrastructure firm, and we're in this together – your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

All your information will be kept confidential according to EEO guidelines.