Administrative Support Specialist
4 weeks ago
Job Role: Administrator
Working Hours: Monday to Friday, 9am to 5pm, 35 hours per week
Pay: £20,436 per annum
Location: Chester Business Park
We are seeking an experienced Administrator to join our Human Resources department at Anchor Group Services. As an Administrator, you will be responsible for providing administrative support to the HR team, ensuring the smooth running of the department.
Duties and Responsibilities:
- First point of contact for telephone enquiries
- Coordinating the ordering and distribution of uniforms for new staff and processing requests for replacement items for current staff
- Handling all incoming and outgoing mail, ensuring timely distribution and dispatch
- Handling portal-related employee queries and ensuring all requests are processed accurately and efficiently within set deadlines
- Document management and filing, ensuring accurate filing of both digital and hard copy of key administrative documents
- DocuSign account maintenance, overseeing the DocuSign account and ensuring that electronic document workflows are managed effectively
- Administrative support for HR processes, assisting the HR team with a range of administrative tasks to ensure the smooth running of the department
- Processing invoices, ensuring timely approval and payment, and liaising with external suppliers to ensure service levels are maintained
Requirements:
- Excellent organisational skills with strong attention to detail
- Ability to multitask and prioritise your workload effectively
- Strong IT skills, including Microsoft Word, PowerPoint, Excel, and Outlook
- Experience in maintaining manual and computerised filing systems
- Ability to maintain strict confidentiality and comply with GDPR requirements
- Strong written communication skills, including professional email correspondence
- A team player with a positive and flexible approach to work
- Calm and resourceful, able to handle pressure in a busy work environment
Benefits:
- Access to a range of nationally recognised courses to help further your career via the Anchor Academy
- Access to SIA TopUp and First Aid training at discounted rates, with financial support available
- Auto Enrolment Pension (if earnings reach the minimum requirement for auto-enrolment)
- Wagestream access to pay as you earn it
- Cycle to Work Scheme available
- Full uniform provided
- Free Employee Assistance Programme, 24/7, including access to counselling
- Hospital Saturday Fund
- Reward and Recognition awards
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