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Conveyancing Secretary
2 months ago
GTC Recruitment is seeking a highly organized and experienced Conveyancing Secretary to join our client's dynamic team. As a key member of the conveyancing department, you will play a crucial role in supporting the team's administrative tasks and ensuring the seamless progression of property transactions.
Key Responsibilities- Provide comprehensive secretarial support to the conveyancing team, including managing correspondence, preparing legal documents, and scheduling appointments.
- Draft, format, and proofread legal documents related to property transactions, such as contracts, transfer deeds, and mortgage documents.
- Liaise with clients, solicitors, estate agents, and other third parties to ensure smooth communication and timely completion of transactions.
- Assist with the preparation and submission of forms and applications to the Land Registry and other relevant bodies.
- Maintain and update client files, both electronically and physically, ensuring accuracy and confidentiality.
- Monitor and manage deadlines, ensuring all tasks are completed within required timeframes.
- Handle telephone inquiries and provide clients with updates on the progress of their cases.
- Support fee earners with billing and invoicing processes, ensuring accurate records of disbursements and time entries.
- Minimum of 4 years of experience as a Conveyancing Secretary, with specific expertise in conveyancing.
- Proficient in using legal case management software and Microsoft Office Suite.
- Excellent knowledge of conveyancing procedures and relevant legal documentation.
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
- Exceptional attention to detail and accuracy in document preparation.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- A professional and client-focused demeanor with a commitment to providing outstanding service.
