Legal Secretary

2 weeks ago

Sevenoaks, Kent, United Kingdom Birketts Full time

Job Summary

We are seeking a highly skilled and experienced Legal Secretary to join our Private Client team at Birketts. As a key member of our team, you will provide professional, pro-active, high-level secretarial support on a broad range of issues relating to estates and private property, tax and planning.

Key Responsibilities

  • Provide secretarial support to fee earners in the Private Client team, including drafting and amending documents, formatting and presenting documents in Birketts LLP house style, and proofreading work for spelling and grammar.
  • Manage diaries of allocated fee earners in Microsoft Outlook, including creating and managing datarooms and file management processes, making appointments, arranging meetings and conferences, sending and responding to invites, processing expense claims and payment requisition forms, and ensuring that all electronic filing and paper-based filing is up to date and maintained at regular intervals.
  • Prepare narratives and bills, and keep billing files up to date.
  • Carry out photocopying and scanning as required.
  • Provide full support to fee earners in the full range of activities that are performed, and carry out any other duties as reasonably requested.

Requirements

  • Strong administration experience, with excellent communication skills and the ability to demonstrate general skills in administration, positive, enthusiastic and professional approach, strong attention to detail, high-level organisational skills, and reliability.
  • Self-motivated with the ability to use own initiative, with a desire to learn and share new processes to support the wider team.
  • Strong typing speed of at least 50 wpm, excellent spelling and punctuation, excellent written and verbal communications, ability to use discretion, excellent IT skills, including Outlook, Word, PowerPoint and Excel, positive and enthusiastic approach to team work, good telephone manner, adaptable and flexible, self-motivated, ability to use initiative and provide pro-active support to fee-earners, ability to pay attention to detail and check own work, reliable and well-organised, ability to remain calm and work under pressure to meet strict deadlines, and commitment to ongoing learning and development.

Benefits

  • 25 days holiday (FTE) plus Bank Holidays (rising with service up to a maximum of 30 days).
  • Long Service holiday award – 1 extra week every 10 years continuous service.
  • Private Healthcare with BUPA (offered after probation is passed).
  • Scottish Widows Pension Scheme (5% employer / 5% Employee).
  • Staff Profit Share and Individual Performance Bonus Scheme.
  • Salary sacrifice (Pensions, Staff Profit Share).
  • Life Assurance - 4 x salary / Permanent Health Insurance.
  • Paid CSR Day.
  • Enhanced Maternity/Paternity Leave.
  • Subsidised gym membership.
  • Electric car scheme.
  • Dress for your Day Policy.

Equal Opportunities

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.

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