Administrative Assistant

8 hours ago

Manchester, United Kingdom Office Angels Full time
Receptionist/Administrator

Office Angels is seeking a highly organized and communicative individual to fill the role of Receptionist/Administrator. This dynamic position requires a talented professional to provide exceptional support to our client's team.

Key Responsibilities:
  • Provide a warm and welcoming experience for visitors and clients
  • Manage incoming deliveries and ensure timely notification to recipients
  • Prepare and coordinate meeting rooms, schedule meetings, and arrange catering
  • Update the meeting diary and send regular emails to office staff
  • Skilledly answer, direct, and document phone calls, maintaining detailed call logs
  • Manage mail sorting and distribution, ensuring timely delivery to relevant departments
  • Utilize cost management software to perform necessary tasks
  • Maintain office supplies, including stationery, canteen items, and restroom supplies
  • Assist with general office duties, such as printing, meeting minutes, generating reports, and supporting social value initiatives
  • Manage the delivery driver schedule and update the driver diary
  • Update and distribute the contact list for our client
  • Assist the Accounts department with daily tasks, including organizing invoices for weekly processing
  • Oversee office maintenance, including addressing issues with gates, key management, car charging stations, utility bills, and more
  • Manage inventory and stock, issuing items and ensuring timely reorders
Requirements:
  • Previous experience in an administration role
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Strong communication skills and confidence in coordinating with various stakeholders
  • Excellent time management skills and the ability to meet deadlines efficiently

Office Angels is an equal opportunity employer. By applying for this role, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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