Administrative Assistant

14 hours ago


Oxford, Oxfordshire, United Kingdom NHS Blood and Transplant Full time

About the Role

We are seeking a highly organized and proactive Administrative Assistant to join our Estates and Facilities team. As a key member of our team, you will provide administrative support to ensure the smooth operation of our facilities and services.

Main Responsibilities

  • Provide administrative services to the Estates and Facilities team, including coordinating stakeholders, managing documents, and maintaining filing systems.
  • Act as the first point of contact for internal and external contacts, providing excellent customer service and communication skills.
  • Support general office duties, including photocopying, scanning, and data entry.
  • Maintain accurate records and ensure all data is up to date.
  • Sort and distribute post, and handle routine correspondence.
  • Receive and make telephone calls, and maintain a professional and courteous demeanor.

About You

We are looking for an individual with proven administrative experience, preferably in a service environment. You should have experience of dealing with contractors or suppliers, and be proficient in using Microsoft Office packages, including Outlook, Word, Excel, Teams, and PowerPoint.

Qualifications and Training

  • NVQ level 3 in Facilities or Business Management Administration, or equivalent experience.
  • GCSE or equivalent in English and Maths.
  • Demonstrates commitment to own continuous learning and development (CPD).

About Us

NHS Blood and Transplant is a unique and special organization that plays a vital role in the NHS. We are committed to delivering exceptional service and quality, and we are looking for individuals who share our values of caring, expertise, and quality.

We are an inclusive workplace that values diversity and aims to reflect the communities we serve. We welcome applications from all sectors of the community.



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