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2 months ago
About BDO UK
BDO UK is a leading accountancy and business advisory firm that provides expert advice and solutions to entrepreneurial organisations. Our team of professionals works closely with clients to understand their business needs and deliver tailored solutions that drive growth and success.
Job Summary
We are seeking a highly organised and detail-oriented Travel Coordinator to join our team. As a Travel Coordinator, you will be responsible for providing administrative support to our travel operations team, ensuring seamless travel arrangements for our employees and clients.
Key Responsibilities
- Review and track outstanding hotel invoices, contacting hotels as necessary to obtain invoices and maintain an updated list of outstanding invoices.
- Report to the Travel Operations & Security Manager on unresponsive hotels or discrepancies between charges and invoices.
- Assist the BDO Travel Team with coordinating hotel payments, collaborating with the payments team and travel arrangers to ensure timely payment.
- Support the BDO Travel Team in cataloguing insurance claims related to business travel bookings, submitting claims to the insurer and informing claimants of approval or denial status.
- Review expense reports to verify that no claims include hotel costs paid by BDO.
- Monitor travel and home hubs bookings to ensure compliance with corporate travel policies.
- Identify and report any out-of-policy bookings to the appropriate Lead Partners.
- Conduct manual monitoring of travel to high-risk locations, assisting with securing ground transportation and coordinating with consultants to ensure accurate completion of risk assessments.
- Provide stakeholders with travel information, including travel policy, security, insurance, and Egencia.
Requirements
- Intermediate/Advanced proficiency in Word, Excel, PowerPoint, and Outlook.
- Previous experience arranging travel for a large organisation.
- Ability to handle multiple tasks simultaneously in a fast-paced environment.
- Strong communication skills, with the ability to communicate effectively with employees at all levels.
- Ability to multitask, prioritising tasks and advising managers on expected completion times.
- Flexible approach, with a willingness to contribute to the wider team.
About You
We're looking for someone who is passionate about delivering exceptional customer service and has a keen eye for detail. As a Travel Coordinator, you will be working closely with our travel operations team to ensure seamless travel arrangements for our employees and clients. If you're a team player with excellent communication skills and a flexible approach, we'd love to hear from you.
What We Offer
At BDO UK, we're committed to providing a supportive and inclusive work environment that allows our employees to thrive. We offer a range of benefits, including flexible working arrangements, professional development opportunities, and a competitive salary package.
How to Apply
If you're interested in this exciting opportunity, please submit your application, including your CV and a cover letter outlining your experience and qualifications.
