Event Planning Specialist

4 weeks ago


Ipswich, Suffolk, United Kingdom polkadotfrog Full time

Polkadotfrog is seeking a highly skilled Event Planning Specialist to join their marketing team. In this role, you will be responsible for managing the planning, execution, and delivery of corporate and social events. This includes conferences, exhibitions, internal and external events, and ensuring seamless event experiences.

Key Responsibilities:

  • Develop processes to manage all company events, ensuring budget control and adherence to guidelines.
  • Oversee the event calendar and execution of company-wide events.
  • Negotiate with suppliers and vendors to secure best-value contracts.
  • Collaborate with sales and marketing teams to effectively promote events.
  • Ensure cost-effective practices across all event-related activities.
  • Source, onboard, and manage vendor relationships for top-quality service delivery.
  • Implement sustainability considerations in event planning.

Event Management:

  • Lead the entire event cycle, from concept development through to on-site execution.
  • Create innovative, budget-friendly event proposals aligned with stakeholder expectations.
  • Manage event logistics such as venue sourcing, seating, dining, and entertainment.
  • Coordinate day-of event activities, problem-solving, and vendor communication.
  • Track event success through feedback and performance reporting.

Core Competencies:

  • Proven leadership and team management skills.
  • Expertise in project management, with the ability to juggle multiple events simultaneously.
  • Strong problem-solving, communication, and negotiation abilities.
  • Attention to detail with a creative approach to event planning and execution.
  • Proficient in event management software and budget controls.

Qualifications/Experience:

  • A degree or equivalent qualification in Event Management or a related field.
  • At least 5 years of experience in a similar role.
  • Experience in managing and organising events/conferences within a variety of external venues.
  • Project management certification (a plus).

As a Marketing Event Manager at Polkadotfrog, you will have the opportunity to work with a dynamic team and create exceptional events that drive business results.



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