Event Production Coordinator

3 days ago

Aylesbury, Buckinghamshire, United Kingdom Kairos Recruitment Full time
Job Title: Event Production Manager

Job Summary:

We are seeking an experienced Event Production Manager to oversee all aspects of the production process, both in the workshop and with external suppliers. The successful candidate will work alongside Project Managers to deliver high-end solutions to clients across the UK and Europe, to a high specification, on time and within budget.

Key Responsibilities:
  • Organise and manage complex programmes of works and install schedules
  • Project accounting, including budget control and reporting
  • Produce quotes, respond to tenders, and negotiate prices to ensure value for money
  • Purchase equipment and materials as agreed with the Managing Director
  • Liaise with the workshop, suppliers, project, and senior management teams to deliver projects
  • Site management and coordination of suppliers, freelancers, sub-contractors, event staff, and colleagues
  • Develop and maintain sub-contractor and supplier relationships
  • Nurture, retain, and grow our workforce pool - play an active role in the recruitment and sourcing of permanent staff and production freelancers
  • Recruit, train, and line manage staff and sub-contractors
  • Source, select, and order bespoke materials and manage stocks
  • Prepare H&S documentation
  • Manage and mitigate risks, including completion of risk assessments and method statements (RAMS)
  • Produce job briefs and site packs for sub-contractors and colleagues where necessary
  • Attend site meetings and installs as needed
  • Reporting - maintain statistical data, KPIs, project management tools, procedures, databases, documents, processes, templates
  • Carry out surveys and present measurements and details using specialist software
  • Undertake all duties and responsibilities in compliance with the rules and regulations encompassing equal opportunities
  • Undertake any other reasonable duties and onsite tasks as required, commensurate with the position of Production Manager
Requirements:
  • The ability to manage multiple projects/clients/sites simultaneously
  • The gravitas to manage on-site teams, suppliers, and clients
  • An ability to foresee potential issues and solve problems on a daily basis, while maintaining client expectations
  • Bespoke production experience - Windows, Pop ups, events, and exhibitions
  • Experience in on-site health and safety and risk assessments
  • Excellent communication and negotiation skills
  • Excellent interpersonal skills in relation to managing sub-contractors and multiple, global clients
  • IT skills and an understanding of technical plans/drawings
  • Proactive and positive outlook and attitude
  • Enjoy working as part of a team - team player with a positive outlook and attitude; willing to go above and beyond with a drive to get the job done
  • The ability to multitask and to work under pressure in a fast-paced environment, often to tight timescales and on own initiative
  • Previous experience in a similar role and within the same field
  • Organisational skills
  • Ability to work with people at different levels of seniority from various organisations, including sub-contractors
  • Good level of Maths and English
  • Ability to define and follow procedures and policies
  • Keen to learn and develop

How to Apply:

Please apply via the link or contact Louise at Kairos Recruitment for more information.

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