PMO Planning Support Officer

5 days ago

Warrington, Warrington, United Kingdom UK Research and Innovation Full time
About the Role

This role will be positioned within the Hartree Centre Programme Management Office (PMO). The role holder will work closely with the PMO Budget and Planning Manager and other members of the PMO to ensure the seamless planning of staff and machine resources across the centre.

Key Responsibilities
  • Communicate regularly with a range of Group Leads and Project Managers to identify and address any issues relating to staff under or over allocation. Collaborate with key stakeholders to offer solutions to these issues in a timely manner.
  • Work with PMO colleagues to produce a weekly "single source of truth" people-centric resourcing plan for all staff in the Hartree Centre to maintain an accurate understanding of current and planned work
  • Monitor and maintain the Hartree Centre Resource email inbox; responding to queries in a timely manner.
  • Provide training to new starters on how to fill in weekly timesheets.
  • Work with staff who have missing time bookings and ensure completion so there is a full and accurate resource picture across the Centre.
  • Produce a series of plan views tailored to the specific needs of the ADO, GLs and the PMO on a scheduled basis.
  • Produce a weekly exception forecast highlighting projected over or under-allocation of staff effort.
  • Produce a weekly utilisation forecast highlighting system usage and over or under-allocation of capacity.
  • Work to find efficiencies and drive operational improvements in current processes.
  • Maintain specific areas of the Hartree Centre portfolio management tool, such as addition of new starters to correct teams and removal of any leavers to ensure a correct and accurate resource profile across the centre.
  • Have responsibility for maintaining accurate resource forecasts for non-project budgets across financial years.
Person Specification

The below criteria will be assessed at Shortlisting (S), Interview (I) or both (S&I):

  • Proven detail-focussed experience in a project coordination, planning or resourcing role. (S)
  • Excellent relationship-building and communication skills. Able to communicate effectively with staff at all levels in the organisation, including delivering presentations when required. (I)
  • Possesses a strong working knowledge of Microsoft Office and especially adept at using Microsoft Excel. (S)
  • Proactive and innovative approach to problem solving - ability to 'think outside the box' and propose alternative solutions to resolve issues. (S&I)
  • Able to make effective and sensible decisions on own initiative. Takes ownership of decisions and any corrective action needed. (I)
  • Able to demonstrate a continuous improvement approach (S&I)
  • Excellent written and verbal communication skills (S&I)

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