Data Documentation Specialist

2 weeks ago

London, Greater London, United Kingdom nationalmuseums.org - Jobboard Full time
Job Summary:

We are seeking a highly organized and detail-focused Data Documentation Specialist to join our team at National Museum Directors' Council. The successful candidate will be responsible for supporting the Collection Systems Project Manager in devising the Collection-wide Improvement Plan for object data records, including the new CMS scoping exercise and quarterly project reports. This role requires strong analytical and problem-solving skills, with the ability to work accurately and efficiently in a fast-paced environment. The ideal candidate will have excellent communication skills and be able to work effectively with colleagues from various departments.

Key Responsibilities:
  1. Support the Collection Systems Project Manager with devising the Collection-wide Improvement Plan for object data records, including the new CMS scoping exercise and quarterly project reports.
  2. Undertake data checking and cleaning of object data records, to ensure consistency and accuracy of documentation across all mandatory fields and preparing data for migration, including identifying data structures, mapping fields between systems, and ensuring Spectrum 5.1 compliance.
  3. Working within a small team, lead targeted physical audits, on site and off site and undertake reconciliation of object records following these audits.
  4. Review and reconcile any documentation backlogs, ensuring mandatory fields are accurate, using all available catalogues, research, archives and existing publications.
  5. Check and update object descriptions and numbering on the CMS in consultation with specialist Museum staff.
  6. Ensure through close co-operation with Collection Registrar and Collection Systems Project Manager that agreed museum data standards are adhered to across the updates to the CMS.
  7. Conduct pre-migration audits and post-migration data reconciliation to verify the accuracy of transferred data and system functionality.
  8. Assist in CMS configuration, testing, and user training as part of the migration implementation phase.
  9. Supervise the Collections Documentation and Digitisation Trainees.

Requirements:
  1. Conforming with collection documentation standards as specified by Spectrum, the Collections Management Procedures Manual and sector standards.
  2. Handle all objects safely with the utmost of care and to museum standards.

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