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Accounts and Invoicing Specialist

4 weeks ago

London, Greater London, United Kingdom Cluttons Full time
Job Description

The role of the Accounts Administrator is a vital part of Cluttons's operations. The successful candidate will be responsible for ensuring that invoices for works and services across the properties we manage are paid in good time, reducing reputational risk to Cluttons and financial risk to our clients.

Key Responsibilities:

  • Receiving and recording the receipt of invoices as required and managing these through Filestore (payment system)
  • Processing invoices and driving approvals to make sure payments are correct and on time
  • Requesting receipt of statements from invoicing contractors or businesses when they are not provided
  • Reconciling accounts to make sure amounts paid reflect services received and are in line with works orders as necessary
  • Answering queries from suppliers, contractors and colleagues about accounts payable or payments made
  • Manage AP aspect of Filestore to ensure that invoices are coded accurately and issue for approval
  • Assisting in streamlining the accounts payable process
  • Working with colleagues and others to resolve account issues when necessary
  • Active management of debtor balances, creating spreadsheets and reporting documents to highlight risk areas
  • Supporting the property team in the collection of arrears as required by sending emails, letters or calls as instructed

Requirements:

  • High degree of accuracy
  • Great attention to detail
  • Numerate
  • Proficient in the use of MS Office including Outlook, Word, and Excel
  • Ability to prioritise workload and work effectively in a high-pressured environment
  • Strong team ethic, with the proven ability to work effectively and collaboratively within a team or independently with individuals at all levels
  • AAT qualification (desirable)
  • Strong customer service skills
  • Excellent communication skills

Benefits:

  • Hybrid working - to give you the flexibility you need
  • Holidays: 25 days increasing in line with length of service to a maximum of 30 days
  • Enhanced auto enrolment pension scheme - to help you save for the future
  • Life assurance - to protect your loved ones should the worst happen
  • Interest free season ticket loans
  • Cycle to work scheme - discounted bicycles
  • Flu and eye care vouchers - to keep you healthy
  • Employee Assistance Programme - 24/7 health & wellbeing support
  • Help@Hand Remote GP app - to give you and your family access to medical experts quickly
  • Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
  • Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more

We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don't have all the skills we have asked for - we will support you with the development you need.