Event Planning and Project Management Specialist

1 month ago


London, Greater London, United Kingdom Firstagency Full time
Job Description

At Firstagency, we are seeking a highly skilled and experienced Project Manager to join our Solutions division. As a dedicated resource, you will represent our brand and assume the role of Project Manager, delivering exceptional service to our clients through excellent project management.

The ideal candidate will have extensive event management, project planning, leadership, and negotiation skills. You will be responsible for managing, supporting, and executing the coordination of conferences and events, including end-to-end delivery, budget creation, and contract negotiations.

You will work closely with Event Tech Coordinators/Managers to ensure the event website, registration, and reporting process run smoothly and efficiently. You will also be responsible for managing audio-visual requirements, internal and external speaker management, and food and beverage requirements.

As a Project Manager, you will be responsible for preparing detailed on-site event management documentation, verbal briefing of support staff, venue, and suppliers, and domestic and international travel for site inspections and on-site management of live events.

Additional responsibilities include assisting in training and monitoring of new starters within the team as assigned by the Team Manager.

Key Qualifications and Skills:

  • Extensive event management, project planning, leadership, and negotiation skills
  • Demonstrated first-hand knowledge and experience of venues and destinations in EMEA
  • Strong network of supplier contacts and established working relationships
  • Strong knowledge of registration, conferences, meetings, F&B, and production management
  • Good/advanced working knowledge of the MS Office Suite
  • Flexible and willing to work long hours (evenings, weekends) and travel
  • Strict and accurate adherence to company's time tracking policies and systems


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