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Event Coordinator

1 month ago

City of Westminster, United Kingdom AJ Catering Staff Full time
Event Administrative Assistant

At AJ Catering Staff, we are seeking a highly organized and detail-oriented Event Administrative Assistant to join our Technical Events team. As an Event Administrative Assistant, you will play a crucial role in supporting the team with administration, marketing support, front-line sales, and exceptional customer service.

Key Responsibilities:
  • Event Planning & Delivery: Pro-actively liaise with clients to understand their requirements and provide exceptional customer service.
  • Liaise with third-party suppliers and external clients to ensure seamless event execution.
  • Assist the booking team with updating bookings in Kinetics (Kx) and support technical management with file delivery processes.
  • Review program of events to ensure accurate billing and coherence.
  • Support technical management with bookings and scheduling of staff, including documenting invoices and monitoring payment processes.
Administrative Duties:
  • Generate and process purchase orders, ensuring accurate and timely billing.
  • Support Events Operations with administrative processes to ensure smooth event operation.
  • Respond to general queries from internal and external sources, providing guidance from colleagues when necessary.
  • Maintain stock of routine supplies and update marketing materials, including price lists, website information, and client/visitor guides.
Other Duties:
  • Facilitate central monitoring of equipment and required repairs under the supervision of Event Technicians.
  • Maintain highly efficient use of storage locations.
  • Undertake necessary training as required.
  • Perform other administrative duties as required to support the wider Events & Catering team.