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Administrative Support Specialist

2 months ago

Swanley, Kent, United Kingdom United Living Group Full time

Job Summary

United Living Group is seeking an experienced Administrative Support Specialist to provide day-to-day administrative support to the Procurement & Supply Chain Function. The successful candidate will be responsible for supporting the delivery of the Group Procurement & Supply Chain Strategy.

Key Responsibilities

  • Support group procurement activities by working closely with the wider procurement & supply chain team to ensure seamless delivery of projects.
  • Administer and issue Group Agreements for signature, ensuring timely completion and compliance.
  • Manage the day-to-day requirements of the Group Sub-Contractor On-Boarding Process and Procedure, coordinating with stakeholders to ensure the function Service Level Agreement is achieved.
  • Communicate and monitor the Group Sub-Contractor Performance Measurement Process, ensuring Projects complete scoring and collating information monthly for Group Reporting.
  • Collate sub-contractor performance information (On site performance & financial strength) into tangible bi-monthly reports for each business unit pillar, aligning information to the PMO Dashboard.
  • Address and challenge non-compliance with process, procedure, and group agreements positively with business pillars, seeking support of line manager where required.
  • Administer information contained within the Sub-Contractor Database, ensuring Constructionline data feeds are uploaded correctly, associated documentation is correct, and Sub-Contractor Categories are correct.
  • Manage changes to Sub-Contractors Status within our databases and performance dashboard.
  • Guide and Support stakeholders in the Business Unit Pillars on Procurement and Supply Chain Process and Procedures and use of the Constructionline Platform.
  • Build positive relationships with stakeholders around the Group.
  • Help to set up Meet the Buyer Events and Virtual Meet the Buyer Events as required.
  • Provide On-boarding, managed list, divisional KPIs, etc., and issue to relevant stakeholders.
  • Adhere to United Way - Learn and understand the United Way of working, ensuring that the processes are complied with and adopted into your daily disciplines.
  • Ensure challenges and issues are resolved proactively where possible and/or raise the necessary issues to line management early to allow timely resolution.

Health and Safety Responsibilities

  • Set a good example to others by working safely.
  • Ensure that United Living HSE&Q standards, operating processes, company policies, and all legislative requirements are understood, implemented, and adhered to at all times.
  • To spot unsafe acts and report them to the site management team under your duty in the Health & Safety at Work Act.
  • Adhere to your Safety Responsibility statement.
  • Take reasonable care of yourself and any other person who may be affected by your actions.
  • Avoid a positive attitude, cooperate, and assist the company in all aspects of Health, Safety, Environment, and Quality.

Requirements

  • Excellent communication skills – both written and verbal.
  • Good Microsoft Excel and analytical skills with commitment to develop further.
  • Able to build positive productive working relationships with stakeholders.
  • Able to work effectively as part of a team.
  • Systematic, organized approach.
  • Able to manage time and priorities effectively.
  • Positive, can-do, and proactive attitude is essential.
  • Previous, demonstrable experience of working within a fast-paced working environment and team.