Railway Business Readiness Project Coordinator

2 months ago

Peterborough, Peterborough, United Kingdom GB Railfreight Full time
About the Role

We are seeking a highly skilled Project Management Officer to join our team at GB Railfreight. As a key member of our organization, you will be responsible for overseeing the preparation and implementation of small-scale projects related to business readiness for ERTMS.

Key Responsibilities
  • Project Planning and Execution: Develop and execute project plans for business readiness initiatives, outlining project scope, objectives, deliverables, and timelines.
  • Coordinate and manage project activities, ensuring adherence to milestones and deadlines.
  • Oversee project progress, ensuring risks, opportunities, and issues are identified and acted upon, and that appropriate mitigation strategies are implemented.
  • Ensure that business and project management processes are followed within your team, supporting the implementation of business/project management best practices and enabling a culture of continuous improvement.
  • Maintain a credible resource and financial plan.
  • Assure that internal resourcing and external engineering service supplier activities are launched in line with the plan and managed in accordance with our policy and processes.
  • Proactively manage the collation and reporting of key performance indicators to ensure that business management data is readily available for effective performance management.
  • Provide guidance and mentoring to our engineering community on business and project management.
Stakeholder Engagement:
  • Collaborate closely with business unit leaders and key stakeholders to understand their requirements, concerns, and challenges related to ERTMS adoption and maintaining robust integrated plans with all stakeholders involved.
  • Foster effective communication channels, ensuring stakeholders are informed and engaged throughout the readiness process.
  • Address stakeholder feedback and concerns, promoting a positive and collaborative approach to change management.
Change Management:
  • Assess the impact of ERTMS on business processes, systems, and personnel within each business unit, identifying potential areas of resistance or disruption, working closely with the Business Change Manager.
  • Assist the Business Change Manager in developing and implementing change management strategies and plans to mitigate resistance and facilitate smooth transitions.
  • Provide guidance and support to business units, ensuring readiness activities align with overall ERTMS implementation goals.
Training and Documentation:
  • Collaborate with subject matter experts to develop training programs and materials for business unit employees, ensuring they are equipped with the necessary knowledge and skills for ERTMS adoption.
  • Organize and conduct training sessions, workshops, and webinars to increase awareness and understanding of ERTMS.
  • Develop and maintain comprehensive documentation, including standard operating procedures, user guides, and reference materials, to support business units during and after implementation.
Reporting and Evaluation:
  • Maintain accurate project documentation, including project plans, progress reports, risk assessments, and change requests.
  • Prepare regular status reports for management, highlighting project achievements, challenges, and recommended actions.
  • Evaluate the effectiveness of readiness activities, identify areas for improvement, and implement corrective actions as necessary.
Requirements
  • Bachelor's degree in business, engineering, or a related field. A master's degree or professional certifications in project management are advantageous.
  • Proven experience (3+ years) in Project Management, focusing on business readiness or change management projects within the transport industry or construction.
  • Strong project management skills, including planning, execution, risk management, and stakeholder management.
  • Excellent communication and interpersonal skills, with the ability to effectively engage and influence stakeholders at all levels of the organization.
  • Experience in change management, including assessing impacts, addressing resistance, and fostering a culture of readiness and adoption.
  • Ability to develop and deliver training programs, workshops, and presentations to diverse audiences.
  • Proficiency in project management tools and software for planning, tracking, and reporting project progress.
  • Previous experience with managing budgets, planning, contracts management, and risk management.
Desirable
  • Familiarity with ERTMS or similar rail traffic management systems is preferred but not mandatory.

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