Automotive Events Project Lead

3 days ago


Banbury, Oxfordshire, United Kingdom The HR Consultants Full time

We are recruiting for a Senior Project Manager to join our team to help with our continued business growth. Estimated Salary: £55,000 - £70,000 per annum

About Us:

The HR Consultants is an independently owned company based in Oxfordshire, supporting clients with experiential marketing, conferences, road shows, product launches, and incentive travel. We work closely with major brands including Jaguar Land Rover and Volvo.

About the role:

We are looking for someone who can deliver client briefs to the required standard within budget and with the required margins. The successful candidate will have:

  • A background in the automotive industry
  • Agency experience
  • Excellent problem-solving skills

Job Responsibilities:


- Developing a clear events schedule with clients by reviewing past events and offering new ideas as required.
- Producing an accurate project timeline for each event specifying all key elements and timings.
- Providing a full quote for each event to the client for authorisation and constantly monitoring and adhering to.
- Negotiating best rates and value for money with suppliers as appropriate.
- Coordinating events effectively by liaising with clients, suppliers, and internal resources.
- Managing client expectations through regular communication as necessary.
- Ensuring suppliers deliver products and services as agreed on time and to the required standard.
- Identifying and implementing added value opportunities within budgetary constraints.
- Effectively managing event logistics prior to the event and dealing with all event-specific queries.
- Maintaining positive working relationships with key suppliers.
- Keeping finance tracker documents (TEB Cost Sheet & PO Invoice Status) accurate and up-to-date.
- Achieving specified margins for each event as required.
- Invoicing clients promptly and accurately as detailed in client SLA.
- Requiring risk assessments and insurance documentation from suppliers for specific events.
- Writing and conducting risk assessments and method statements in advance and on site.
- Providing general account support to Account Directors and company Directors in terms of overall account management, strategy, and staff mentoring.
- Adhering to company initiatives and directives and cascading them to other staff as necessary.
- Upholding company policies and ensuring they are adhered to by self and other members of staff.
- Contributing to general company strategy, new business, client development, and growth.

Work Environment:

We operate on a hybrid basis with Monday and Friday work from home and Tuesday, Wednesday, and Thursday working from the office.


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