Executive Assistant

2 weeks ago

Bradley Stoke, United Kingdom Freight Appointments Full time

Job Title: Executive Assistant - Operations Support

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our directors on a part-time basis. As a key member of our team, you will be responsible for managing executive calendars, handling email correspondence, and preparing reports and presentations.

Key Responsibilities:

  • Calendar Management: Manage and organize executive calendars, appointments, and meetings to ensure seamless coordination and efficient use of time.
  • Email Correspondence: Handle email correspondence, prioritize tasks, and follow up as needed to maintain effective communication with internal and external stakeholders.
  • Reporting and Presentations: Prepare reports, presentations, and meeting materials to support executive decision-making and communication.
  • Travel Arrangements: Coordinate travel arrangements, including flights, accommodations, and itineraries, to ensure smooth execution of business trips.
  • Research and Data Compilation: Conduct research and compile data for meetings and projects to provide valuable insights and support executive decision-making.
  • Event Planning: Assist with event planning and special projects as required to support business objectives and goals.
  • Administrative Support: Provide administrative support both remotely and in the office to ensure seamless execution of tasks and projects.
  • Stakeholder Liaison: Liaise with internal teams and external stakeholders on behalf of executives to maintain effective communication and relationships.

Requirements:

  • Experience: Proven experience as an Executive Assistant or similar role, with a strong track record of delivering high-quality support and results.
  • Organizational Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple priorities effectively.
  • Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.
  • Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant tools, with the ability to learn new systems and technologies quickly.
  • Independence and Discretion: Ability to work independently and manage multiple priorities, with discretion and confidentiality essential in this role.

Working Arrangements:

This is a part-time role, with a flexible schedule to adapt to changing business needs. We offer a competitive salary and benefits package, as well as opportunities for professional development and growth.

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