Part Time Secretary/Administrator

2 weeks ago

Brighton, Brighton and Hove, United Kingdom Sussexcommunity Full time
About the Role

We are seeking a highly organized and detail-oriented Secretary/Administrator to join our team at the Child Development Centre. As a key member of our administrative staff, you will provide exceptional support to our medical/clinical staff, ensuring the smooth operation of our office and the delivery of high-quality patient care.

Key Responsibilities
  • Administrative Support: Provide comprehensive and efficient secretarial/administrative services, including typing letters, reports, and documentation as required.
  • Correspondence and Reporting: Produce and check correspondence and medical reports that are visually attractive and of a high standard of readability using Microsoft Office.
  • Booking and Scheduling: Book clinics for new referrals, follow-up appointments, and joint multi-disciplinary assessments, and ensure that complete and up-to-date medical notes are available for each patient if required.
  • Communication and Liaison: Deal with correspondence and telephone queries for medical/clinical staff as required, maintaining efficient records appropriately via patient electronic system (SystmOne).
  • Minute Taking and Data Collation: Take notes/minutes at local team meetings and transcribe them, and collate and present data/information as requested, using agreed systems and formats.
Requirements
  • Experience: 1-2 years of secretarial/administration experience in an office environment where a large and diverse range of callers and visitors are received.
  • Skills and Knowledge: Good communication skills and good telephone manner, proficiency in Microsoft Office including Word, Excel, and Outlook, and knowledge of basic Medical Terminology.

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