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File Administrator

2 months ago

London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

Job Summary

Hays Specialist Recruitment Limited is seeking a meticulous and organized administrative specialist to join our team as a File Administrator. As a key member of our team, you will be responsible for ensuring the efficient management and control of all project documentation.

Key Responsibilities

  • Maintain and manage all project documents and correspondence, ensuring accuracy, up-to-date information, and compliance with company standards and project requirements.
  • Distribute correspondence to relevant stakeholders, utilizing strong communication skills.
  • Organize and archive filing systems in both electronic and hard copy formats, ensuring easy access and retrieval.
  • Ensure all project processes comply with relevant regulations and standards.
  • Collaborate closely with senior management to ensure direct communication with sites and stakeholders.
  • Identify opportunities for improving processes and implement best practices.

Requirements

  • Minimum of 3-4 years of experience in a similar role, on large projects.
  • Good understanding of Aconex, SharePoint, Viewpoint, and MS Office applications.
  • Strong organizational and time management skills.
  • High level of accuracy and attention to detail in all tasks.
  • Excellent verbal and written communication skills.
  • Ability to work effectively as part of a team and independently.
  • Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
  • Willingness to adapt to changing priorities and take on new challenges.
  • Strong sense of ambition and a drive to take on more.