Refrigeration Projects Coordinator
3 weeks ago
Job Opportunity for Refrigeration Projects Coordinator
We are seeking a skilled Refrigeration Projects Coordinator to provide administrative and coordination support to our Refrigeration Small Works / Projects department.
The successful candidate will be responsible for working 37.5 hours per week between the hours of 09:00 to 17:00, Monday to Friday.
This is a hybrid role, with the option of full-time office work or a 3-day office and maximum 2 days work-from-home arrangement.
Main Duties and Responsibilities
- Provide administration and coordination support to Project Managers and Design Engineers.
- Process contract management forms in accordance with Integral's compliance procedures.
- Liaise with Project Managers in relation to delivery and installation of projects.
- Raise purchase orders and Sub-Contract agreements.
- Raise sales invoices and applications to customers upon completion of works.
- Liaise directly with suppliers and sub-contractors in relation to deliveries and installations.
- Produce O&M manuals, H&S manuals, site files, and assist with the handover process.
- Update and maintain Enquiry Log and Contract Tracker documents.
- Book hotels for Engineers and Projects Managers and process Engineer's & Project Managers / Design Engineers timesheets.
- Maintain contract files for each project and ensure drawings, designs, quotations, etc. are correctly filed and archived.
- Carry out head office administration tasks as required.
- Process credit notes.
- Project financial reporting in line with Project Managers' weekly project reports and collation of monthly customer profitability reports and margin deviation.
Experience and Qualifications
- GCSEs or equivalent in Maths, English, and ICT.
- Knowledge of Microsoft Office / Microsoft Project or similar and familiar with Adobe Acrobat or similar.
- Experience of working in a Project Support role and/or Project Services/Installation business.
- Good communication levels and ability to build relations with key personnel and customers.
- Excellent team working skills.
- Financial awareness.
- In-depth understanding of end-to-end project process and associated activities.
- Proven track record of success.
- Flexible and proactive with ability to work under their own initiative with a high degree of energy, assertiveness, and creativity.
- Excellent management skills and strong organisational capability.
- Commitment to collaboration and teamwork.
- Ability to work to tight deadlines, manage multiple projects, and work under pressure.
- Strong Microsoft Word, PowerPoint, and Excel skills.
- Excellent written and oral English.
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