Refrigeration Projects Coordinator

3 weeks ago


Chatham, Kent, United Kingdom Integral UK Full time

Job Opportunity for Refrigeration Projects Coordinator


We are seeking a skilled Refrigeration Projects Coordinator to provide administrative and coordination support to our Refrigeration Small Works / Projects department.


The successful candidate will be responsible for working 37.5 hours per week between the hours of 09:00 to 17:00, Monday to Friday.


This is a hybrid role, with the option of full-time office work or a 3-day office and maximum 2 days work-from-home arrangement.



Main Duties and Responsibilities

  • Provide administration and coordination support to Project Managers and Design Engineers.
  • Process contract management forms in accordance with Integral's compliance procedures.
  • Liaise with Project Managers in relation to delivery and installation of projects.
  • Raise purchase orders and Sub-Contract agreements.
  • Raise sales invoices and applications to customers upon completion of works.
  • Liaise directly with suppliers and sub-contractors in relation to deliveries and installations.
  • Produce O&M manuals, H&S manuals, site files, and assist with the handover process.
  • Update and maintain Enquiry Log and Contract Tracker documents.
  • Book hotels for Engineers and Projects Managers and process Engineer's & Project Managers / Design Engineers timesheets.
  • Maintain contract files for each project and ensure drawings, designs, quotations, etc. are correctly filed and archived.
  • Carry out head office administration tasks as required.
  • Process credit notes.
  • Project financial reporting in line with Project Managers' weekly project reports and collation of monthly customer profitability reports and margin deviation.


Experience and Qualifications

  • GCSEs or equivalent in Maths, English, and ICT.
  • Knowledge of Microsoft Office / Microsoft Project or similar and familiar with Adobe Acrobat or similar.
  • Experience of working in a Project Support role and/or Project Services/Installation business.
  • Good communication levels and ability to build relations with key personnel and customers.
  • Excellent team working skills.
  • Financial awareness.
  • In-depth understanding of end-to-end project process and associated activities.
  • Proven track record of success.
  • Flexible and proactive with ability to work under their own initiative with a high degree of energy, assertiveness, and creativity.
  • Excellent management skills and strong organisational capability.
  • Commitment to collaboration and teamwork.
  • Ability to work to tight deadlines, manage multiple projects, and work under pressure.
  • Strong Microsoft Word, PowerPoint, and Excel skills.
  • Excellent written and oral English.


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