HR Administrative Assistant

1 week ago

South Benfleet, Essex, United Kingdom Reed Full time

We are seeking a dedicated HR and GDPR professional to cover maternity leave until July. This role is crucial in managing our recruitment, HR processes, and ensuring compliance with GDPR regulations. To work 3 days per week - Tuesday, Wednesday, and Thursday.

Recruitment and Probation Management:
  • Manage the recruitment process, including placing advertisements, responding to enquiries, and administering the shortlisting process.
  • Arrange interview days and participate in the recruitment interview process as needed.
  • Ensure all recruitment and HR paperwork is correctly uploaded to the HR system and filed in personnel files.
  • Raise requests for references and medical clearance, alerting the Chief Financial Officer and Heads of Academies to any issues.
  • Issue end of probation letters to staff who have successfully completed their probation period.
  • Act on information from the Chief Financial Officer to set up new contracts or amend existing contracts.
  • Maintain all records related to recruitment, induction, and probation, including archive material.
HR Administration:
  • Produce and send personnel letters in a timely manner.
  • Liaise with payroll over changes to staff pay and keep the HR system updated with staff personnel information.
  • Record weekly absences on the HR system and raise any absence issues with the Chief Financial Officer.
  • Monitor and manage staff medical certificates.
  • Check and input monthly unpaid staff absences on payroll.
  • Maintain a Monthly Changes Spreadsheet detailing all changes to contracts, starters, leavers, and data changes, providing this to the Chief Financial Officer monthly.
  • Maintain the single central register, including relevant pre-employment checks (Right to Work in the UK, DBS, overseas checks, and teacher prohibition).
GDPR Duties:
  • Advise school leaders and staff about their data obligations.
  • Develop and update data protection policies and procedures, completing actions raised in relation to GDPR audits.
  • Monitor who in the school has access to personal data.
  • Advise when data protection impact assessments are needed.
  • Answer data protection enquiries from staff, parents, and pupils.
  • Support and advise staff with data protection queries.
  • Advise the governing board or trustees on data protection risks.

Essential Skills and Attributes:

  • Good working knowledge and understanding of IT, including word-processing, spreadsheet, and database software.
  • Experience with school payroll and HR procedures (desirable).
  • Safer Recruitment trained (desirable).

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