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Executive Assistant
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Diary Assistant to join our team at SHM LIMITED. As a key member of our operations team, you will provide administrative support to our CEO and senior leadership team, ensuring seamless coordination of schedules, meetings, and client engagements.
Key Responsibilities:
- Coordinate the CEO's schedule, ensuring timely and accurate management of meetings, deadlines, and tasks.
- Liaise with clients and project team members to schedule meetings, coordinate communication, and provide diary support.
- Provide administrative assistance to the Head of Strategy & Client Engagement, including email management, travel arrangements, and itineraries.
- Manage client interview processes, scheduling, and tracking, ensuring timely updates to project leads.
- Collaborate with the operations team to organize domestic and international travel arrangements for SHM's executive team.
- Support the CEO in the office, including meeting room management, lunches, and events.
- Provide additional administrative support, including creating tracking mechanisms, writing status reports, and performing ad-hoc duties.
Requirements:
- Proven administrative experience with exceptional organizational skills.
- Fluency in English is required; fluency in French and/or Spanish is desirable.
- Excellent written and verbal communication skills, with a high degree of professionalism and accuracy.
- Ability to work collaboratively in a team, with a proactive and flexible approach to problem-solving.
- Proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook, with a strong calendar management and familiarity with Asana.
What We Offer:
SHM LIMITED offers a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.