Administrative Assistant
1 week ago
We are recruiting for an exciting position with our well-established Government client based in Armagh. This is an excellent opportunity to work within the Public Sector and develop your career by providing advice and assistance to Education Authority officers, customers, the public, and other professionals regarding agreed service aspects, utilizing your practical administrative skills.
As the temporary Senior Clerical Officer, you will be responsible for the processing and payment of all school invoices, petty cash claims, HQ Admin invoices, Sub-contractor invoices, Travel and Subsistence claims, and invoices from Budget Holders for Earmarked Funding and Special Initiatives.
- Ensuring all invoices are properly authorized
- Ensuring all invoices are properly coded
- Adding supplier codes/cost codes and batching all invoices
- Input of batches to Oracle via computer and authorization of same
- Checking and amending any incorrect batches
- Maintenance of Supplier file such as preparing, creating, and amending Supplier's details
- Weekly filing and sorting/distributing office mail
- Any other duties as required by the Accounts Manager.
The role requires ability to organize a busy workload to deliver effective results on time, flexibility to meet changing demands as required, ability to communicate and work effectively with others as part of a team, ability to use own initiative to solve problems and respond to others, ability to take a responsive and customer-focused approach to work, excellent ICT skills including Excel, and confidentiality.
You will benefit from full training and induction, accrue holiday hours as you work, Brook Street (UK) Ltd back-office support and mentoring, and ability to work across school admissions teams in all admissions regions across NI.
At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to, and able to discover their personal best.
Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.
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