International Conference Specialist
4 days ago
We are seeking a talented individual to support our portfolio of conferences and bespoke events. As an Event Coordinator, you will play a vital role in ensuring the smooth execution of our events.
Responsibilities:- Sponsor agreements and invoices: Manage the sending of sponsor agreements and invoices to clients, and chase payments accordingly.
- Staff travel: Book staff travel arrangements, share travel packs with the team, and coordinate necessary permits.
- Phone resources: Manage the phone resources for the event team, ensuring that all necessary equipment is available.
- Venue sourcing: Work with an agency to source suitable venues for our events and present recommendations to the team.
- Venue agreements: Prepare venue agreements ready for signature by the client.
- Internal planning meetings: Lead internal planning meetings and circulate key team deadlines to ensure everyone is aware of their responsibilities.
- CRM management: Add event attendees to our CRM platform, ensuring accurate records are kept.
- Badges and supplies: Print badges and manage associated supplies, such as lanyards and name tags.
- Packing and coordination: Prepare and pack suitcases and coordinate their transportation to and from events.
- Venue and AV coordination: Work with venues and AV suppliers to confirm their requirements and ensure seamless event execution.
- In-person event attendance: Attend domestic and international in-person events as needed, completing tasks and ensuring successful event outcomes.
- Post-event tasks: Complete post-event tasks, including write-ups and evaluation reports.
£27,000 per annum, based on industry standards and location.
Requirements:- Degree education.
- Excellent communication and organisational skills.
- Ability to work well under pressure and meet deadlines.
- Interest in b2b events and willingness to learn.
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