Executive Assistant
1 month ago
Utopian Professional Recruitment is delighted to be working with a leading Scottish-based firm seeking a highly professional and experienced Executive Assistant.
This position requires providing effective and proactive secretarial and administrative support to a nominated Partner and their respective teams.
Key Responsibilities:- Provide high-quality EA service and exemplary client care
- Proactive approach to work carried out on behalf of the Partner and the team, while taking responsibility for resolving any issues that may arise
- Prepare and format documents, including letters of engagement, reports, and various correspondence
- Work in collaboration with the Partner and team to communicate effectively and keep them apprised of work status and ensure all client meetings are well-prepared for in advance
- Attend Management Board meetings, Partner meetings, and produce accurate meeting minutes, issue to Partners and Directors in a timely manner
- Anticipate and balance the needs of the Partner and try to stay one step ahead
- Ensure all minutes are followed up by relevant parties
- Maintain accurate documents and records using document management through the internal system
- Organize meetings, manage diaries, and make travel arrangements when required
- Photocopying, scanning, and general office administration
- Carry out any administration requirements for certain clients
- Previous experience working as an Executive Assistant/PA at Board level within the professional services sector, preferably in legal
- Excellent knowledge of MS Office applications
- High level of accuracy with great attention to detail
- Outstanding organizational and diary management skills
- Ability to plan, organize, and support others
- Excellent communication and interpersonal skills
- First-class internal and external client care skills, offering confidence, professionalism, and positivity
- Proactive approach to problem-solving
- Excellent starting salary, which will be discussed at the time of application
- Generous holiday allowance
- Excellent training and a clear career path
- Pension
- Life Cover
- Critical Illness Cover
- Variety of incentives and rewards
- Please note - this will be an office-based role, located in Edinburgh City Centre
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