Executive Assistant

1 month ago


Edinburgh, United Kingdom Utopian Professional Recruitment Services Ltd Full time
Job Title: Executive Assistant

Utopian Professional Recruitment is delighted to be working with a leading Scottish-based firm seeking a highly professional and experienced Executive Assistant.

This position requires providing effective and proactive secretarial and administrative support to a nominated Partner and their respective teams.

Key Responsibilities:
  • Provide high-quality EA service and exemplary client care
  • Proactive approach to work carried out on behalf of the Partner and the team, while taking responsibility for resolving any issues that may arise
  • Prepare and format documents, including letters of engagement, reports, and various correspondence
  • Work in collaboration with the Partner and team to communicate effectively and keep them apprised of work status and ensure all client meetings are well-prepared for in advance
  • Attend Management Board meetings, Partner meetings, and produce accurate meeting minutes, issue to Partners and Directors in a timely manner
  • Anticipate and balance the needs of the Partner and try to stay one step ahead
  • Ensure all minutes are followed up by relevant parties
  • Maintain accurate documents and records using document management through the internal system
  • Organize meetings, manage diaries, and make travel arrangements when required
  • Photocopying, scanning, and general office administration
  • Carry out any administration requirements for certain clients
Requirements:
  • Previous experience working as an Executive Assistant/PA at Board level within the professional services sector, preferably in legal
  • Excellent knowledge of MS Office applications
  • High level of accuracy with great attention to detail
  • Outstanding organizational and diary management skills
  • Ability to plan, organize, and support others
  • Excellent communication and interpersonal skills
  • First-class internal and external client care skills, offering confidence, professionalism, and positivity
  • Proactive approach to problem-solving
Reward:
  • Excellent starting salary, which will be discussed at the time of application
  • Generous holiday allowance
  • Excellent training and a clear career path
  • Pension
  • Life Cover
  • Critical Illness Cover
  • Variety of incentives and rewards
  • Please note - this will be an office-based role, located in Edinburgh City Centre

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