Commercial Property Secretary

5 days ago

Southampton, Southampton, United Kingdom THE CHARALLE GROUP Full time
Commercial Property Secretary

We are seeking an experienced Commercial Property Secretary to join our team at THE CHARALLE GROUP.

Key Responsibilities:
  • Administer files, including opening, closing, archiving, and retrieval, to ensure efficient response to legal queries.
  • Accurately record information in the practice management system provided by team members.
  • Prepare pre-completion bundles for client completion and handle pre and post-completion documentation, paperwork, and registrations.
  • Draft letters, documents, and forms, and print contracts and letters related to property sales or purchases.
  • Digitize signed contracts and other documents, manage daily diaries for team members, and input key dates and diarise important actions.
  • Arrange appointments, meetings, and room bookings for clients and colleagues, and serve as a point of contact to answer queries on behalf of clients.
  • Prepare correspondence, documents, and enclosures for despatch using digital dictation and the practice management system, adhering to policies and procedures.
  • Assist clients with updates/progress on their cases, produce and email client invoices, and assist Fee Earners in the billing and credit control process.
Requirements:
  • Good legal secretarial experience, with consideration given to candidates without property experience.
  • Accurate typing speed of at least 60 words per minute.
  • Intermediate knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools, and other systems such as case management.
  • Knowledge of legal terminology, documentation, legal processes, and excellent communication skills.
  • Excellent attention to detail.

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