Facilities Assistant

3 weeks ago

Leeds, Leeds, United Kingdom Hill Dickinson Full time
Job Title: Facilities Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Facilities Assistant to join our team in Leeds. As a Facilities Assistant, you will be responsible for providing administrative and practical support to the Facilities team, ensuring the smooth operation of our facilities and services.

Key Responsibilities:

* Administration of central file storage facilities, ensuring accurate location and movement of stored files via file asset management system in conjunction with the Records team and internal colleagues
* General housekeeping routines around paper and file management
* Physical movement of files and file boxes
* Preparation and scanning of incoming mail and associated items
* First line preventative maintenance/upkeep of office-based equipment via external suppliers
* Processing and despatch of outbound mail and couriers
* Arranging porterage of items between offices
* Applying costs using cost recovery systems
* General reprographics – print, copy and scan either internally or via external suppliers
* General maintenance
* Overseeing meeting room support requirements, such as room layout changes and liaising directly with staff and clients
* Access control upkeep which includes access card monitoring
* Assistance on facilities management helpdesk, where necessary
* Daily kitchen upkeep i.e. stock check, replenishments (milk, tea, coffee etc)
* Maintaining records and documentation in accordance with legislative requirements, office health & safety policies, permits and assessments

Requirements:

* Good IT skills (Word, Excel, PDF etc)
* Flexibility in approach and willingness to work outside normal office hours if required
* Willingness to attend other UK offices when required
* Good organisational skills, diary management and the ability to prioritise tasks and work under pressure
* Maintenance experience
* Ability to operate in a busy environment
* Accuracy and attention to detail
* The ability to work as part of a team and independently
* Excellent customer service skills
* Good communication skills

Benefits:

* 25 days' annual leave
* Birthday privilege day and Christmas shutdown
* Holiday buy, sell and carryover scheme
* 2 charity volunteering or pro bono days
* Flexible, agile and home working
* BUPA
* Permanent health insurance
* Flexible pension scheme
* Medicash
* EAP with access to counselling
* Enhanced family leave policies
* Access to 10 days fully subsidised emergency or back-up care per year
* Life assurance
* Annual travel season ticket loan
* Dress for your day policy
* Bespoke training and development opportunities
* Financial contribution towards home working equipment

About Us:

Hill Dickinson is a leading and award-winning international commercial law firm with offices in Liverpool, Manchester, London, Leeds, Newcastle, Piraeus, Singapore, Monaco and Hong Kong. We deliver advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work, to all forms of commercial litigation.

We act as a trusted adviser to a wide portfolio of clients across a wide range of specialist sectors: from transport and logistics and international trade, through to retail, insurance, marine, health, education, manufacturing, public sector and banking and financial services.

We are happy to consider flexible working opportunities to help you balance your work and home life.

If you are a motivated and organized individual who is passionate about delivering excellent customer service, we would love to hear from you.

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