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Operations Assistant

2 months ago

Ferndown, Dorset, United Kingdom Dovetail Recruitment Ltd Full time
Assistant Operations Coordinator Job Description

We are seeking a highly organized and detail-oriented Assistant Operations Coordinator to join our team at Dovetail Recruitment Ltd. As an Assistant Operations Coordinator, you will play a crucial role in ensuring the smooth operation of our logistics and supply chain functions.

Key Responsibilities:
  • Project Maintenance: Support the maintenance of projects, ensuring all details are up-to-date and accurate.
  • Inventory Management: Ensure products, purchase orders, and sales orders are accurately recorded in the Sage system.
  • Freight Coordination: Plan and coordinate the freight of shipments to our customers worldwide, following customer supplier manuals.
  • Load Planning: Review freight schedules and optimize load planning to achieve the most efficient options for all orders.
  • Shipping Documentation: Ensure shipping documents, including shipping marks and commodity details, are accurately documented and sent as required.
  • Supplier Payments: Assist with managing supplier payments, ensuring documents are received in time for goods to be cleared and delivered.
  • Sample Receipt: Support the Account Management team with international and domestic sample receipt, ensuring timely delivery.
  • Process Improvement: Participate in projects aimed at improving functions from time to time.
  • Order Management: Raise orders and manage stock transactions in the ERP system.
  • Freight Quotes: Prepare freight quotes and container plans.
  • Delivery Planning: Plan deliveries according to specific customer requirements.
  • Office Supplies: Assist with purchasing office supplies, obtaining quotes for necessary jobs, and other related tasks.
Requirements:
  • Microsoft Office Skills: Proficient with Microsoft Office tools, especially Excel.
  • IT Literacy: Eager to learn and navigate new IT applications and web portals.
  • Logistics Experience: Logistics experience desirable, but a strong willingness to learn is essential.

This is an excellent opportunity for a motivated and detail-oriented individual to join our team and contribute to the success of our operations. If you are interested in this Assistant Operations Coordinator role, please apply today or contact us for more information.