Administrative Assistant
2 months ago
Job Summary:
We are seeking a highly organized and efficient Legal Secretary to support our client's busy legal team at Acorn by Synergie. This role includes traditional legal secretarial duties along with personal assistant responsibilities to the Managing Director.
About the Role:
The ideal candidate will have a strong legal secretarial background, exceptional audio typing skills, and the ability to manage a varied workload in a fast-paced environment. Key responsibilities include:
- Providing comprehensive secretarial and administrative support to the legal team.
- Performing audio typing tasks, transcribing legal documents and correspondence.
- Assisting the Managing Director with diary management, travel arrangements, and meeting coordination.
- Handling small HR tasks and general administrative duties.
- Managing incoming and outgoing communications, ensuring timely and accurate responses.
- Maintaining and organizing files, both electronic and paper-based.
- Liaising with clients and other external parties in a professional manner.
- Preparing legal documents, correspondence, and reports as required.
Requirements:
- Proven experience as a Legal Secretary, with strong audio typing skills.
- Previous experience in a PA role, preferably supporting senior management.
- Excellent organizational and time-management abilities.
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with discretion and confidentiality.
- Proficiency in MS Office and legal software.
- Excellent communication and interpersonal skills.
- A proactive and adaptable approach to work, with a can-do attitude.
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