HR Administrator

1 month ago

London, Greater London, United Kingdom Crew Clothing Company Full time

Job Summary:

At Crew Clothing Company, we are seeking an experienced HR Administrator to join our team. As an HR Administrator, you will be responsible for providing administrative support to the HR department, including coordinating HR meetings, maintaining the Learning Management System (LMS), and assisting with recruitment processes.

Key Responsibilities:

Data Management:

  • Manage employee records and HR data, ensuring accuracy and confidentiality.
  • Refer employees where necessary, and make amendments to employee contracts as required.
  • Support in building manual contracts, and ensure reports are generated where necessary.
  • Assist with the implementation of new policies and updates.

Meeting Coordination:

  • Find and book meeting spaces for HR meetings across all retail areas.
  • Travel to HR meetings, take accurate notes, and provide support as required.

Administrative Office Support:

  • Type up meeting notes, and draft basic letters for employees when necessary.
  • Assist with office mail, including posting out and receiving delivery.
  • Manage orders for office stationery and breakfast supplies.

Meeting Preparation:

  • Support in the preparation of various meetings, including inductions, product knowledge filming sessions, and client visits.

Training Logistics:

  • Book transportation and accommodation for store manager training sessions.

Learning Management System (LMS):

  • Keep the LMS up to date with information on starters and leavers.
  • Conduct bi-weekly checks to identify employees who need to complete mandatory training.

Office Engagement:

  • Support in building an inclusive and welcoming culture across the office.

Employee Lifecycle Management:

  • Assist with the onboarding process for new hires, including checking RTW, coordinating start date & Induction with payroll & HR.
  • Receive resignations from retail employees, and ensure proper leaver processes are followed.

Recruitment Activities:

  • Post vacant positions on our Applicant Tracking System (ATS), Harri.
  • Approve sales advisor roles via Harri when roles are requested by Store Managers.
  • Manage sales advisor recruitment for both current and new store openings.
  • Keep track of live vacancies in stores, and follow up on stores not keeping up with roles posted on Harri.
  • Conduct first-stage telephone interviews for supervisor positions.

Key Skills and Experience:

Essential:

  • Organisational Skills: Ability to manage multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.
  • Attention to Detail: Precision and accuracy in administrative tasks such as data entry, record-keeping, and documentation.
  • Proficient Writing Skills: Clear and concise written communication for composing emails, memos, reports, and other documents.
  • Basic Understanding of Microsoft Office Programs: Competency in using essential software like Word, Excel, PowerPoint, and Outlook for various administrative tasks.
  • HR Knowledge: Basic understanding of HR processes and procedures, including recruitment, onboarding, and employee relations.
  • Administrative Support: Providing assistance to HR & Talent team members and other staff members as needed.

Desirable:

  • Interpersonal Skills: Ability to interact effectively with employees, candidates, and stakeholders at all levels of Crew Clothing.
  • Learning Management System (LMS) Maintenance: Familiarity with managing and updating content within an LMS, including course creation, user management, and reporting.
  • Problem-Solving Skills: Capacity to identify issues and find practical solutions independently or collaboratively.
  • Customer Service Skills: Providing support to employees and candidates with professionalism and empathy.
  • Adaptability: Flexibility to adjust to changing priorities, tasks, and environments.
  • Teamwork: Collaborating with colleagues to achieve common goals and support the overall HR function.
  • Technology Proficiency: Familiarity with HR Systems software and other relevant tools.
  • Project Management Skills: Ability to coordinate and manage various HR projects or initiatives effectively.

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