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Site Administrator

2 months ago

Exeter, Devon, United Kingdom Elysium Healthcare Full time

Job Title: Site Administrator

Job Summary:

We are seeking a highly organized and detail-oriented Site Administrator to join our team at Elysium Healthcare. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our site, providing administrative support to our staff, and maintaining accurate records.

Responsibilities:

* Provide administrative support to the Senior Management team, including minute taking, filing, and data entry
* Maintain accurate and up-to-date personnel files, including CQC standards
* Process monthly DBS renewals and right to work checks for existing staff
* Process payroll and HR system changes
* Liaise with Central Recruitment regarding offers of employment and candidate progression
* Manage systems for service user monies and petty cash
* Reconcile the site company credit card
* Purchase Order Processing - ordering of goods and services and dealing with supplier queries
* Ensure all associated documentation is correctly maintained and filed
* Order stationery and maintain stock levels
* Update the Elysium Learning Management System (MEL) as required
* Support the induction and refresher training programmes, liaising with the training hub to book new starters and existing staff
* Contribute to the implementation of improvement measures to enhance training compliance
* Print nursing paperwork and ensure the nursing team has necessary materials
* Support the nursing team to update information in the site diary, nursing office, and communal areas

Requirements:

* At least 2 years' experience in a secretarial and/or administration role in a healthcare setting
* ECDL, RSA II, Typing/Word Processing, or equivalent
* 4 GCSEs at grade C or above (including English and Mathematics) or equivalent
* Experience of minute taking and expertise in MS Word, Excel, PowerPoint, and Outlook
* Knowledge of working with HR and Finance systems
* Experience with handling money

What We Offer:

* Annual salary of £27,500
* Equivalent of 33 days annual leave - plus your birthday off
* Free meals and on-site parking
* Wellbeing support and activities
* Career development and training
* Pension contribution
* Life Assurance
* Enhanced Maternity Package
* Range of other benefits including retail discounts and special offers, car leasing without a credit check, and more